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Contract #
Change #
STATE OF VERMONT
STANDARD CONTRACT FOR PERSONAL SERVICES
I 0 3 t';
1. Parties This is a contract for personal services between the State of Vermont, Department of Corrections (hereafter
called "State"), and Public Communication Services, with principal place of business in California, (hereafter called
"Contractor"). Contractor's form of business organization is a corporation. Contractor is re uired by law to have a
Business Account Number from the Vermont Department of Taxes.
2. Subject Matter The subject matter of this contract is personal services generally on the subject of providing an inmate
accounting system; and inmate commissary and telephone services. Detailed services to be provided by the Contractor
are described in Attachment A.
3. Maximum Amount In consideration of the services to be performed by Contractor, the State agrees to pay Contractor
in accordance with the payment provisions specified in Attachment B a sum not to exceed $5000.
4. Contract Term The period of Contractor's performance shall begin on 10/1/06and end on 9/30/08.
5. Prior Approvals If approval by the Attorney General's Office or the Secretary of Administration is required, (under
current law, bulletins, and interpretations), neither this contract nor any amendment to it is binding until it has been
approved by either or both such persons.
IX! Yes 0 No Approval by the Attorney General's Office required.
Yes IX] No Approval by the Secretary of Administration required.
o
6. Amendment No changes, modifications, or amendments in the terms and conditions of this contract shall be effective
unless reduced to writing, numbered and signed by the duly authorized representative of the State and Contractor.
• 7. Cancellation This contract may be cancelled by either party by giving written notice at least 30days in advance.
8. Attachments This contract consists of
pages including the following attachments which are incorporated herein:
Attachment A - Specifications of Work to be Performed
Attachment B - Payment Provisions
Attachment C - "Customary State Provisions", Revised 11/09/04
Attachment D - Modifications of Maximum Insurance Requirements
Attachment E - Business Associate Agreement (Revised 03/28/06)
Attachment F - Final Adopted Rule for Access to Information
Attachment G - Commissary Menu
Attachment H - Inmate Telephone System Upgrade Time-line
Attachment I - Inmate Telephone Rate Chart
WE THE UNDERSIGNED PARTIES AGREE TO BE BOUND BY THIS CONTRACT.
by the STAT OFVERMONT
bytheCONT~:.
T~_
Date:
'
Signature:
Name: Robert D.
Date:
SIgnature:
<_~ .~
•..
ssioner
TO ~-vL Ml e-
~
_
l:.- . ....beJ
(Please PRINT signature)
Name: Public Communication Services
Address: 11859 Wilshire Blvd, Suite 600
Los An
90025
APPROVED AS TO FORM:
Attorney General:
_7JlIi M. ,
Date:
~
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ATTACHMENT A
CONTRACT FOR SERVICES
SPECIFICATIONS OF WORK TO BE PERFORMED
Definition of Terms
Herein the Vermont Department Qf Corrections (DOC) shall be referred to as the State. Herein ;eublic
Communication Services (PCS) shall be referred to as Contractor. State acknowledges Contractor is
subcontracting: inmate commissary services; and the inmate accounting system and services to Compass Group
USA, Inc. by and through its Canteen Correctional Services division. Subcontractor's services are mostly
defined in sections one (1) and section two (2) of Attachment A, "Scope of Services". However, the Contractor
so named in this document, is ultimately responsible for satisfying--in full, the scope of services and
performance expectations as defined within this contract.
This document serves as a binding contract for an Inmate Accounting System; Inmate Commissary and Inmate
Telephone Services. The State of Vermont and/or the Contractor may terminate this contract at any time given
a 30 day written notice.
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ATTACHMENT A
Specifications of Work to be Performed
1. Inmate Accounting System
Contractor will provide the State a double journal entry general ledger Inmate Accounting System to handle
all inmate financial transactions, these include: commissary purchases; telephone debit calling; withdrawals
on account by check; deposits on account; inmate payroll; accounts receivables; etc. The system must have
the ability to interface with (import and export files) to and from State and banking systems.
1.1
Contractor must ensure system access and furnish all licensing requirements to run proprietary
software over Citrix. This includes end users of both the inmate accounts and property module. The
following table outlines the State's licensing needs at a minimum (this list may be revised as
needed):
Site··
Caledonia Community Work Camp
1.
4
CCWC
2.
8
CRCF
3.
4
DALE
4.
6
MVRCF
5.
10
NSCF
6.
6
NERCF
1270 US Route 5
St. JoOOsb , VT 05819
7.
6
NWSCF
3649 Lower Newton Road
Swanton, VT 05488
8.
6
SESCF
9.
10
SSCF
1266 US Route 5
St. JoOOsb , VT05819
Chittenden Regional Correctional Facility
7 Farrell Street
South Burlin ton, VT 05403
Dale State Correctional Facility
103 South Main Street
Waterb , VT 05671-3001
Marble Valley Regional Correctional Facility
167 State Street
Rutland, VT 05701
Northern State Correctional Facility
2559 Glenn Road .
Ne ort, VT 05855
Northeast Regional Correctional Facility
Northwest State Correctional FacilitY
Southeast State Correctional Facility
546 State Fann Road
Windsor, VT 05089-9724
Southern State Correctional Facility
700 Charlestown Road,
S tin field, VT 05156
Alan Johnson - DOC Administrator
AHS
10.
1
Osgood Building, First Floor
103 South Main Street
Waterb , VT 05671-0201
-
Lorie White - DOC Auditor
11.
1
12.
2
143 Point Ridge Road
Berlin, VT 05641
Out of State Unit
OOS
1229 Portland Street
St. JoOOsbur , VT 05819
-3-
1.2
Contractor will provide inmate accounting software, system server, special hardware/equipment and
supplies needed to run and manage an inmate accounting system at each facility. Special hardware
refers to special equipment needed to run the system, i.e. thermal receipt printers, etc. Supplies
denote provisions needed to run special hardware and equipment; i.e. thermal paper for thermal
printers (FYI thermal printers are not preferred, just used as an example). The system server is
maintained at the Contractor's location.
1.3
Contractor is responsible for ensuring system applications are fully operable and continuously
running. Preventable and :frequent system downtime will not be tolerated. Contractor will replace
malfunctioning hardware with new hardware when necessary to remedy downtime and or other
system issues.
1.4
Contractor's Inmate Accounting program software must be capable of communicating with, and
interface with the DOC offender database. The inmate accounting system must receive notification
from the DOC offender database whenever: a new inmate is booked in; an inmate is released; or
transferred to another VT correctional facility and update its records accordingly. To accomplish
this, the DOC system creates ASCII files every time a new inmate is booked in or out of our system,
or an inmate's location changes. Contractor's system must periodically upload DOC files to update
the inmate accounting tables. Records may be sent using a secure FTP site, or negotiated with State
IT staff.
1.5
Notification information includes the inmate's: first and last name; middle initial; date of birth;
social security; facility and housing location; and the State's offender identification number. The
accounting system will also receive notification when an existing inmate is released or transferred to
another correctional facility and update its records accordingly preventing the need for manual
transfer of inmate financial records between correctional facilities.
1.6
The Inmate Accounting program must furnish the following reports: account list, debt lists, inmate
accounts and balances listed by facility and inmate; account transaction reports by inmate; sales
reports; checkbook register and account transaction reports; commission reports, inventory reports;
transaction and history reports; payroll reports; account ledger reports; balance sheet and trial
balance; profit and loss; outstanding items report; cleared items report; journal entry reports; invoice
list reports; debt payment reports; check reprinting, etc. The system will print a receipt for all
transactions on an inmate account with the ability to reprint receipts.
Canteen Manager System Enhancement Timeline and sanctions for non-compliance:
1.7.1
By September 11, 2006 the following functionalities must be fully operable in Canteen
Manager. A penalty of $500.00 per day will be imposed and remitted to the Inmate
Recreation Fund, for every day the following functions are non-operable:
1.7.1.1
Canteen Manager will prevent users without administrator rights to change the
Print Check Number setting.
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j 1.7.1.2 Canteen Manager will interface with inmate telephone debit system when release
procedures are performed. The system will automatically retrieve debit balances
from PCS's Debit Administrator System (Radical) and credit balance to the
inmate's account for release check. In addition, when debit balance is credited
during this release procedure process, the debit account is inactivated in Debit
Administrator. (Automated release procedure integration with PCS)
By October 16, 2006 the following functionalities must be fully operable in Canteen
Manager. A penalty of $500.00 per day will be imposed and remitted to the Inmate
Recreation Fund, for every day the following functions are non-operable:
1.7.2
j 1.7.2.1
Canteen Manager will have the ability to import/export specific queried data into
MS excel allowing for data manipulation for analytical and investigative
purposes. (Export report data into MS Excel)
J 1.7.2.2
Canteen Manager will interface with Bank to import cleared bank transactions
into the checkbook register. (Import files from bank)
f
1.7.2.3
.
Batch processing: System must have the ability to interface with external banking
system's lock-box program, and internal (DOC) MS Excel generated payroll
spreadsh~ets. in essen~ the system must allow for the direct import of multiple
transactions of a similar nature, from a single' file format to reduce repetitive and
extensive data entry. Imported files will be used to post batch deposit and payroll
transactions to inmate accounts. The file format will be Microsoft Excel. The
required data fields to be pulled from the batch import file include, but are not
limited to: inmate ID number; transaction date; and amount of each
corresponding transaction. Duplicate fields will need to be manually entered in
the beginning of the process (once) to record data to each transaction that is the
same for the entire batch. These fields will include transaction date, and
Transaction Description. The fields of Transaction Time and Batch number will
be generated by the system (the same for each transaction based on the posting of
the batch)., The following are required steps for the import of data in a "batch
posting" format into Canteen Manager:
1.7.2.3.1
1.7.2.3.2
1.7.2.3.3
1.7.2.3.4
1.7.2.3.5
1.7.2.3.6
1.7.2.3.7
1.7.2.3.8
1.7.2.3.9
1.7.2.3.10
Open batch process
Select Transaction Type (deposit, withdrawal, adjustment-with
Deposit set as the default transaction type)
Enter Transaction Date (blank data field allowing for appropriate
number of character spaces/formatting)
Enter Transaction Description (blank data field allowing for
appropriate number of character spaces)
L. 4~+ n,,..<'
Select File for import
Match Inmate ID's from import file to Inmate ID's available in the
system. If errors, close batch process pending corrections (activation
of released inmates, duplicates, ID# not found, etc.)
Verify number of transactions to be posted and verify total batch
amount to be posted.
Verify you are ready to post the batch (Yes/No/Cancel)
The system will post the batch
Batch Verification Reports - the system will generate a Batch Report
listing each transaction posted, providing the inmate first and last
names; inmate account number; amount of each corresponding, ~f' '~'[)
t
-5-
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1.7.2.3.11
1.7.3
transaction; transaction date; Batch number; total transaction amount
and transaction count.
The system will then generate Inmate Receipts for distribution
By October 23,2006 the following functionalities must be fully operable in Canteen
Manager. A penalty of $500.00 per day will be imposed and remitted to the Inmate
Recreation Fund, for every day the following functions are non-operable:
1.7.3.1
1.7.3.2
Canteen Manager will have the ability to view SDS (Canteen Warehouse) invoice
numbers in Canteen Manager
Canteen Manager will allow users to issue multiple credit memos on the same
InVOiCe
1.7.4
1.7.5
By November 6,2006 the following functionalities must be fully operable in Canteen
Manager. A penalty of$500.00 per day will be imposed and remitted to the Inmate
Recreation Fund, for every day the following functions are non-operable:
1.704.1
Canteen Manager end users will have the ability to modify debt collection settings
to encumber specific' percentages of total deposit regardless of quantity of debts
owed. For example, Canteen Manager will encumber 50% of total deposit for
Restitution Debts even if inmate has more than one restitution debt applied to
their account.
1.704.2
Canteen Manager provide a fully functional property manager as a module of the
inmate accounting system. The property module must record and track inmate
property upon booking until inmate is released, and follow inmates when
transferred to other in-state facilities. Upon entering property into the system, the
following disposition data fields must be included and require user response (i.e.
user cannot continue in the system until one of the three disposition fields is
indicated): Allowed Property; Held Property; Sent Out. If the "Sent Out" data
field is indicated, the system must then prompt the user to enter the intended
recipient's name, and address and telephone contact information. Because the
inmate accounting system interfaces with the State's database, the property
module must not assume new accounts is open, added· and or activated through
this feature. System security and access levels must include the ability to restrict
property module users from accessing inmate financial accounts.
By November 27, 2006 the following functionalities must be fully operable in Canteen
Manager. A penalty of $500.00 per day may be imposed and remitted to the Inmate
Recreation Fund, for every day the following functions are non-operable:
(\ 1.7.5.1
1.7.5.2
1.8
Canteen Manager will be able to set specific dietary and medical restrictions by
inmate.
Canteen Manager will have the ability to restrict commissary credits beyond a
determined number of days.
System reports must be date driven in a "real-time" environment. System reports must be able to
provide the following sorting criteria: date; facility; user; inmate ill; check number; deposit amount;
transaction number, summary, detail, etc.
'
-6-
1.9
The Inmate Accounting System must allow automatic deductions for commissary purchases and
telephone calls from an inmate's account.
1.10
The accounting software will prevent an inmate's account to go negative or carry a negative balance
(except for receivables/applied debt). Specifically, the system will not process an inmate purchase
that exceeds their balance.
if 1.11
1.12
The accounting software must be capable of managing various asset and liability accounts that may
be. customized by th.e State{:d/or at the ~te.'s reque.st. 10 i t'\"\Jf"t1 tJ- ~r... k '11> -Q.f\. c+i '"""'
())..J~ \ .~ OJ\-s -kl-V\ l"'~ C-(. c <.• ..,. . -<.. 6.JLft ~ ~ c.l..,,\k.,,\ ~( •• (\ru.-e<.. s ') "-': '1.- T~. ~ "t-~ .. ~
M ~JQ..c,.. c (J..,.yV\..z:..t " v
~ G\.. I" ,1"\ lil v , d S,
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Contra~or IS responsible for sonware installation at each facility which requires collaboration with
State information technology staff.
b
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Q 1.13
Contractor is responsible for providing: training; training materials; a system "how to" manual; and
continued support for all end-users of the system.
1.14
Contractor is responsible for hardware and its installation. All maintenance, repair, upgrade or
replacement of hardware provided by Contractor is the responsibility of Contractor
1.15
Contractor is responsible for software installation which will require collaboration with Department
of Correction's information technology staff. Any software enhancements provided or required
during the life of the contract is at no cost to the State so long as they are in accordance with the
software used in standard commissary accounts and industry standards.
1.16
The DOC currently maintains one inmate trust fund-bank: account for all nine facilities. Therefore,
the inmate accounting system will generate check sequencing numbers by facility. For example, the
system will assign Caledonia Community Work Camp a check sequence of 20000000 and
Chittenden Regional Correctional Facility a check sequence of 30000000, Dale State Correctional
Facility a check sequence of 10000000, etc.
1.17
The inmate accounting system will provide a bank reconciliation process for one bank: account with
the following abilities: to clear all checks and total deposit by facility; and to record/post adjustments.
(service charges, interest earned..) to the checkbook register, and produce a reconciliation report
which includes an outstanding items list that corresponds to and is concurrent with the completed
reconciliation report. The accounting system must be able to balance the system's checkbook
available balance to inmate balances; and balance the bank: statement to the system's cash balance.
This requires reporting on deposits in transit and outstanding items.
1.18
Contractor will provide the State a detailed report illustrating how the system automatically performs
debit and credit transactions to pre-defined accounts. Particularly, Contractor will provide the State
documentation/reports exemplifying how the system has been coded to perform individual functions
specifically providing debit and credit transactions by all general ledger accounts.
tj 1.19
System must automatically purge accounts with zero (0) balanc~s and inactivity for 30 days.
1.20
Contractor shall ensure availability, integrity, and security of all State data for which Contractor has
custody; and shall back-up data frequently to comply with and ensure data availability. Contractor
agrees to comply with all applicable State policies and procedures relating to computer security.
1.21
All stored inmate account data is the property of the State of Vermont. Annually, on a date
determined by the State and at termination of this contract, Contractor shall provide a complete
listing of all inmate transactions for the previous twelve month period in a format and electronic
-7-
'w
~
medium determined by the State at no cost to the State. This listing must include the following
fields at a minimum: Inmate Last Name, Inmate First Name, Inmate Middle Initial, Inmate Account
number, Inmate Date of Birth, Location, Operator, Transaction dates, Transaction Description,
Transaction Amount, and Transaction balance.
1.22
At the close of business, a date and time determined by the State, near the last day of contract term,
Contractor shall provide the State with inmate account data in an electronic format defined by the
State for the purpose of conversion to another system. Conversion data is defined as: a listing of
Booking Number, Inmate Last name, Inmate First Name, Inmate Middle Initial, DOB, Gender,
Location, and final Commissary Balance only.
1.23
All records shall be kept on file by Contractor for a period of three years from the date the record is
made, and Contractor shall, upon reasonable notice give the State privilege, at a reasonable time, of
inspecting, examining and auditing, during normal business hours, such of Contractor's business
records as are directly relevant to the St.ate purchases. The cost of such inspection, examination and
audit is at the sole expense of the State.
1.24
All software installed by Contractor pursuant to this agreement is proprietary; such that this software
shall at all times remain the property of the Contractor. The State shall have no property interest in
said software and shall at all times protect such software from copying, removal, tampering with or
disclosure to other persons or companies, without express written consent of Contractor. Contractor
may not access or use State of Vermont data for any purpose without express written consent.
1.24.1 IT Specifications .
1.24.1.1
•
Organization: The Vermont Department of Corrections' information technology
organization is staffed with three persons: one analyst, two database analyst/programmers
and a manager. Hardware and network support services are provided by Agency of
Human Services technical staff. All are situated in the DOC central office in Waterbury.
Services are provided to approximately 900 hundred customers at twenty-four sites in
Vermont.
1.24.1.2
Hardware environment: Customers are presented with the Microsoft desktop (Word,
Excel, IE Explorer, Outlook Express, and terminal emulation) through Microsoft
Terminal Server and Citrix Metaframe XP running on five load-balanced servers located
in Waterbury. On the client side, Wyse Winterms are used by the majority of customers
with personal computers being used by the remainder.
1.24.1.3
Application environment: The DOC offender database application, which handles most
offender case information was developed in-house over a period of nearly twenty years.
The database engine is Informix Dynamic Server. Informix 4GL programming language
was used to develop ASCII terminal screens. Various web interfaces, primarily for
reporting purposes, have been built with PERL-cgi. Themail transport agent for e-mail
is Exim. IMAP and Outlook Express are used for accessing e-mail.
1.24.1.4
Network environment: All DOC sites are interconnected with a wide area network,
known as GOVnet. The TCP/IP based network serves all State agencies and is
maintained by office ofthe CIO in Montpelier. Access to the internet is provided by
GOVnet.
-8-
.
2. Inmate Commissary Services
2.1
Contractor is responsible for providing complete commissary services for all Vermont correctional
facilities. The State reserves the right to revise the list of facilities during the contract term.
2.2
Inmates are permitted to order items once per week. Due to the frequent transfer of inmates, the
Contractor's commissary system must beable to automatically limit inmate purchases to one per
week. Please note inmates may receive more than one commissary package in a week due to the
allowance of external commissary purchases from family and friends. External purchases would
however be subject to the weekly monetary allowance as determined by the State.
2.3
Orders are sent to vendor once a week using carrier designated by and at the expense of vendor.
2.4
Upon contract commencement, Contractor will provide commissary at the rates defIned in the
commissary menus-Attachment G.
2.5
The Contractor must be able to meet an overall 95% fIll rate and 97% pick and pack accuracy rate.
The Contractor must be able to credit accounts for items not received. Fill rates on specifIc items and
sanctions for non-compliance is negotiated when the contract is awarded. Monetary sanctions may
be imposed for non-compliance to contract terms. In addition, sanctions in the form of verbal and
written notices of performance dissatisfaction or non-compliance of contract terms. Such sanctions
could lead to contract termination.
2.6
Credits must be allowed and issued for mistakes made by the vendor, such as but not limited to:
missing items, damaged items, defective items, wrong pick, and unwanted substitutions. Credits
must be allowed and issued for mistakes made by the inmate that the State and vendor determine
appropriate. Please note: if proposal requires debit purchases be made through commissary, inmates
may be refunded debit balances upon release--by issuing a credit. Contractor shall remit a credit
report to the State, in conjunction with sales invoices.
2.7
The Contractor is responsible for adhering to State purchasing restrictions based
quantity, and housing location as defined by each facility.
2.8
~
on~ndinglimits, \
.
The State will pre-approve all commissary products for sale in Vermont correctional facilities. The
State has the right to add or delete products on commissary menus at any time for any reason.
2.9
Vendor and commissary system must be capable of managing multiple menus. Commissary vendor
and system must be able to restrict specifIc items for any facility.
2.10
Although it is the intention of the State to limit outsourcing of products offered through commissary
with the exception of health related or other compelling and appropriate necessities, the State
reserves the right to outsource special products not wholly available through the commissary.
2.11
The Contractor is responsible for maintaining adequate supplies of all commissary menu items in its
off-site storage facility. The State will not accept backorders or substitutions. If an item is out of
stock, the inmate's account must be credited. Out of stock issues must be rectified within two (2)
weeks.
2.12
Upon commencement of the contract, Contractor will offer and maintain a special apparel and
clothing catalogue program expanding the variety of items offered to eliminate the need for
outsourcing these items. These items may be ordered once a month and allowed a two-week tum-9-
over to eliminate the need to warehouse these items.
2.13
Commissary order pick-lists (invoices) must be a two-part form to employ proper audit controls for
crediting orders.
2.14
Commissary orders will by ~laced usi~g order forms ~upplied by the ~ontractor, until S~ptember 30, ¥
2006. On October 1, 2007, Inmates WIll place commIssary orders by mmate telephone. 'A penalty of f
$500.00 per day will be imposed and remitted to the Inmate Recreation Fund, for every day orderby-phone is not operable.
2.15
Commissary order forms must be filled based on item priority defined on the order form. Product
coded in box one will be the first item picked, etc.
2.16
Pick-list invoice numbers will coincide with Canteen Manager Invoice numbers.
2.17
Contractor shall pack and seal all inmate orders individually with a two part receipt and sorted by
housing unit and facility.
2.18
Scented detergents and personal hygiene items such as soap and shampoo is individually sealed in
bags to ensure food product quality.
2.19
Products sold must meet the following product quality criteria: product and nutritional labeling
present on each item; labels must be in English; product mus~be approved for sale in the United
shipped Well ~datfl; and products must
States of America;i'~".l'.
have proper safety seals.
2.20
Based on usage and preference, Contractor or the Department may request 2 times each year that
commissary menu items be added or deleted. All menu revisions must be approved by the State.
4"
2.21
Contractor is responsible for supplying each facility with an automated ordering system, durable
menus and order forms. Order forms must have the following fields: Date, Inmate Name, Inmate
Account number, Facility, Facility Unit, and Inmate Signature. Contractor shall provide ordering
system training for staff and inmates.
2.22
Contractor is responsible for collecting and filing all State sales tax.
2.23
The Contractor may not increase commissary prices for the duration of the contract. Exceptions may
be allowed for due cause, at the discretion ofthe State. Requests for a price increase must be
submitted to the Contract Administrator accompanied by a price adjustment justification. If the
State deems the price increase excessive, the State reserves the right to remove the item from the
commissary menu. If a price increase is agreed upon, the State requires a two week notification
period before the increase is in effect.
2.24
The Contractor will provide weekly invoices to the Contract administrator or designee. Payment is
made by the State every two weeks.
2.25
The Contractor will remit monthly, a check to the Contract Administrator for commissions earned on
the prior month's sales within 20 days of month end.
- 10 -
3. Inmate Telephone Services
3.1
Successful vendor must provide the Vermont Public Service Board a list of rates for approval. Refer
to Appendix I for Inmate Telephone Rate Chart.
3.2
The Contractor is responsible for providing complete telephone services at all correctional facilities.
Inmate telephone services include: Collect calling; Pre-paid collect calling; and Debit Calling.
3.3
Contractor will provide inmate telephone debit software and server. The system must have the
ability to administer a fully automated inmate phone debit system with the inmate accounting
system. This requires an electronic interface to automatically debit phone calls when purchased
through commissary.
3.4
The Contractor will provide a software system to manage the inmate debit account. System must
interface with the inmate accounting system and be capable of crediting debit balances and
deactivating accounts when release procedures are performed in the inmate accounting software.
3.5
The inmate debit system must be capable of generating activity reports, call history reports and
transaction receipts.
3.6
The Contractor shall provide any special hardware, equipment and supplies needed to run and
manage the inmate debit system to each facility. Special hardware refers to special equipment
needed to run the system, i.e. thermal receipt printers, etc. Supplies denote provisions needed to run
special hardware and equipment; i.e. thermal paper for thermal printers.
3.7
Contractor will upgrade their system and hardware as described in Attachment H.
3.8
Contractor must provide each facility has a workstation with equipment for monitoring and
recording calls.
3.9
Contractor must provide a telephone network such that inmate telephone calls may be monitored and
recorded from any site.
3.10
Call charges and rates must be set at a minimum to protect the collect called parties from excessive
expense incurred by collect, debit and pre-paid collect calls made to them from inmates.
3.11
Contractor will provide tamper resistant phones.
3.12
Contractor will install up to two more telephones in each unit to accommodate commissary ordering
.
by phone.
3.13
The proposed service must provide the following
3.13.1
3.13.2
3.13.3
3.13.4
3.13.5
3.13.6
3.13.7
~ontrol
features at a minimum:
Call duration control
AllowedJDisallowed caller lists
Time of day control of telephones
Three-way or conference call blocking
Full time call monitoring including digital readout of called telephone number and digital
call recording capability
Capability to quickly shut down all telephones during an emergency
Ability to flag inmate user for security risk management
-11 -
3.14
Inmate Telephone system must have ability to store telephone recordings in local PC drives for a
minimum of 90 days, then stored in the central server for 180 days. Recordings stored for 180 days
must be archived onto DAT (Digital Audio Tape) cassettes or larger capacity media. Archived
recording data is kept for a minimum of ~ ?::~
3.15
Upon contract commencement, Contractor is responsible for providing tamper resistant
Teletypewriter (TTY/TTD) stations in one unit designated by the State of each facility. All
TTY/TTD stations must have the same or similar security/control abilities as defined in Section
3.3.12.
3.16
The Contractor is required to repair a single telephone outage within 48 hours from reporting. In
addition, the Contractor is required to respond to a total system outage within two (2) hours and
repair the problem within 8 hours.
3.17
Contractor shall provide and on-site administrator to manage the inmate telephone system, train,
support and assist facility end-users with software system and telephone problems. Managing the
inmate telephone system includes, but is not limited to: activating accounts manually when
automation fails; setting up call blocks; and setting up PAN (pre-approved number) list. In addition,
the on-site administrator shall manage all extemallegal requests for copies of inmate telephone
recordings.
~,'Y-
4. Bid and Performance Bond Requirements:
Contractor is required to provide a performance bond effective the day of contract commencement. The
performance bond may be in the form of a surety bond from a company qualified to do business in the State
of Vermont. Contractor shall execute a $200,000 Performance Bond and shall require any Subcontractor to
execute a $200,000 Performance Bond, naming the State of Vermont Department of Corrections as
beneficiary.
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ATTACHMENT B
CONTRACT FOR SERVICES
PAYMENT PROVISIONS
1. Contractor agrees to invoice the State for commissary sales no less frequently than monthly. The
Contractor agrees to render an invoice to the State by fifteen (15) days following the last day of the
month in which the service was provided. The State will not be liable for payments for any service
invoiced after the IS-day limit. Payment of commissary invoices is on behalf of Vermont inmates.
2. Invoices will be itemized by week, and facility. Invoices must also outline stamp and debit purchases
for reconcilement to commission earnings.
3. The Contractor agrees to pay the State 33.5% commission on commissary sales net of sales tax,
excluding postage stamps and debit telephone purchases made through coinmissary. Commission will
be remitted to the State no later than fifteen (15) days following month end.
4. Contractor agrees to pay the State 31.6% commission on all debit, collect and pre-paid collect inmate
telephone calls. Refer to Attachment I for inmate telephone rates. Commission will be remitted to the
State no later than fifteen (15) days following month end.
5. Contractor is responsible for filing and remitting all taxes.
6. Contractor shall submit all commissions and invoices to the State Agent listed below or designee:
Alan Johnson
Agency of Human Services
Osgood Building, First Floor
103 South Main Street
Waterbury, VT 05671-3710
7. The State will impose monetary sanctions/penalties "for non-compliance of the specifications of work to
be performed. These sanctions are defined in Attachment A. Upon infringement of contract terms, the
State will issue the Contractor an electronic written request for contract compliance. Sanctions may be
administered 24 hours after the written request for compliance is sent. Written requests for contract
compliance must be responded to within 24 hours by the vendor. If non-compliance exists for more than
30 days, ifin the best interest of the State, contract termination will be executed. Obligatory sanctions
will be remitted to the Vermont Inmate Recreation Fund.
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ATTACHMENT C
CONTRACT FOR SERVICES
CUSTOMARY STATE CONTRACT PROVISIONS (Revised 11/09/04)
1.
Entire Agreement. This contract represents the entire agreement between the parties on the subject matter. All
prior agreements, representations, statements, negotiations, and understandings shall have no effect.
2.
Applicable Law. This contract will be governed by the laws of the State of Vermont.
3.
Appropriations. If this contract extends into more than one fiscal year of the state (July 1 to June 30), and if
appropriations are insufficient to support this contract, the State may cancel at the end of the fiscal year, or
otherwise upon the expiration of existing appropriations authority.
4.
No Employee Benefits for Contractors. The Contractor understands that the State will not provide any individual
retirement benefits, group life insurance, group health and dental insurance, vacation and sick leave, workers
compensation or other benefits or services available to State employees, nor will the State withhold any federal or
state taxes except as required under applicable tax laws, which shall be determined in advance of execution of the
contract. The Contractor understands that all tax returns required by the Internal Revenue Code and the State of
Vermont, including but not limited to income, withholding, sales and use, and rooms and meals, must be filed by the
Contractor, and information as to contract income will be provided by the State of Vermont to the Internal Revenue
Service and the Vermont Department of Taxes.
5.
Independence, Liability. The Contractor will act in an independent capacity and not as officers or employees of the
State. The Contractor shall indemnify, defend and hold harmless the State and its officers and employees from
liability and any claims, suits, judgments, and damages arising as a result of the Contractor's acts and!or omissions in
the performance of this contract. The Contractor shall notify its insurance company and the State within 10 days of
receiving any claim for damages, notice of claims, pre-claims, or service ofjudgments or claims, for any act or
omissions in the performance of this contract.
6.
Insurance. Before commencing work on this contract the Contractor must provide certificates of insurance to show
that the following minimum coverage are in effect. The Contractor must notify the State no more than 10 days after
receiving cancellation notice of any required insurance policy. It is the responsibility of the Contractor to maintain
current certificates of insurance on file with the State through the term of the contract. Failure to maintain the required
insurance shall constitute a material breach of this contract.
Workers Compensation: With respect to all operations performed, the Contractor shall carry workers
compensation insurance in accordance with the laws of the State of Vermont.
General Liability and Property Damage: With respect to all operations performed under the contract, the
Contractor shall carry generalliability insurance having all major divisions of coverage including, but not limited
to:
Premises - Operations
Independent Contractors' Protective
Products and Completed Operations
Personal Injury Liability
Contractual Liability
The policy shall be on an occurrence form and limits shall not be less than:
$1,000,000 Per Occurrence
$1,000,000 General Aggregate
$1,000,000 Products/Completed Operations Aggregate
$ 50,000 fire Legal Liability
- 14 -
Automotive Liability: The Contractor shall carry automotive liability insurance covering all owned, non-owned
and hired vehicles used in connection with the contract. Limits of coverage shall not be less than: $1,000,000
Combined single limit.
Professional Liability: Before commencing work on this contract and throughout the term of this contract, the
Contractor shall procure and maintain professional liability insurance for any and all services performed under
this contract, with minimum coverage of $ 0.00 per occurrence.
No warranty is made that the coverage and limits listed herein are adequate to cover and protect the interests of the
Contractor for the Contractor's operations. These are solely minimums that have been set to protect the interests of
the State.
7.
Reliance by the State on Representations: All payments by the State under this contract will be made in reliance
upon the accuracy of all prior representations by the Contractor, including but not limited to bills, invoices, progress
reports and other proofs of work.
8.
Records Available for Audit. The Contractor will maintain all books, documents, payroll, papers, accounting
records and other evidence pertaining to costs incurred under this agreement and make them available at reasonable
times during the period of the contract and for three years thereafter for inspection by any authorized representatives
of the State or Federal government. If any litigation, claim or audit is started before the expiration of the three year
period, the records shall be retained until all litigation, claims or audit findings involving the records have been
resolved. The State, by any authorized representative, shall have the right at all reasonable times to inspect or
otherwise evahlate the work performed or being performed under this contract.
9.
Fair Employment Practices and Americans with Disabilities Act: Contractor agrees to comply with the
requirement of Title 21 V.S.A. Chapter 5, Subchapter 6, relating to fair employment practices, to the full extent
applicable. Contractor shall also ensure, to the full extent required by the Americans with Disabilities Act ofl990,
that qualified individuals with disabilities receive equitable access to the services, programs, and activities provided
by the Contractor under this contract. Contractor further agrees to include this provision in all subcontracts.
10. Set Off: The State may set off any sums which the Contractor owes the State against any sums due the Contractor
under this contract; provided, however, that any set off of amounts due the State of Vermont as taxes shall be in
accordance with the procedures more specifically provided hereinafter.
11. Taxes Due to the State.
a. Contractor understands and acknowledges responsibility, if applicable, for compliance with State tax laws,
including income tax withholding for employees performing services within the State, payment of use tax on property
used within the State, corporate and/or personal income tax on income earned within the State.
b. Contractor certifies under the pains and penalties ofpeIjury that, as of the date the contract is signed, the Contractor
is in good standing with respect to, or in full compliance with, a plan to pay any and all taxes due the State of
Vermont.
c. Contractor understands that final payment under this contract may be withheld if the Commissioner of Taxes
determines that the Contractor is not in good standing with respect to or in full compliance with a plan to pay any and
all taxes due to the State of Vermont.
d. Contractor also understands the State may set off taxes (and related penalties, interest and fees) due to the State of
Vermont, but only if the Contractor has failed to make an appeal within the time allowed by law, or an appeal has
been taken and finally determined and the Contractor has no further legal resource to contest the amounts due.
12. Child Support. (Applicable if Contractor is a natural person, not a corporation or partnership.) Contractor states
that,' as of the date the contract is signed, he/she:
a. is not under any obligation to pay child support; or
b. is under such an obligation and is in good standing with respect to that obligation; or
c. has agreed to a payment plan with the Vermont Office of Child Support Services and is in full compliance with
that plan.
- 15 -
Contractor makes this statement with regard to support owed to any and all children residing in Vermont. In addition,
if the Contractor is a resident of Vermont, Contractor makes this statement with regard to support owed to any and all
children residing in any other state or territory of the United States.
13. Subcontractors. The Contractor shall not assign or subcontract the performance of this agreement or any portion
thereof to any other contractor without the prior written approval of the State. Contractor also agrees to include in all
subcontract agreements a tax certification in accordance with paragraph 11 above.
Notwithstanding the foregoing, the State agrees that the Contractor may assign this contract, including all of the
Contractor's rights and obligations hereunder, to any successor in interest to the Contractor arising out of the sale of or
reorganization of the Contractor.
14. No Gifts or Gratuities. Contractor shall not give title or possession of any thing of substantial value (including
property, currency, travel and/or education programs) to any officer or employee of the State during the term of this
contract.
15. Copies. All written reports prepared under this contract will be printed using both sides of the paper.
16. Access to Information. The Contractor agrees to comply with the requirements of AHS Rule No. 96-23 concerning
access to information. The Contractor shall require all of its employees performing services under this contract to
sign the AHS affirmation of understanding or an equivalent statement.
17.
Suspension and Debarment. Non-federal entities are prohibited by Executive Orders 12549 and 12689 from
contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or
whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or
services equal to or in excess of $25,000 and all non-procurement transactions (sub-awards to sub-recipients). By
signing this contract, current Contractor certifies as applicable, that the contracting organization and its principals
are not suspended or debarred by GSA from federal procurement and non-procurement programs.
18.
Health Insurance Portability & Accountability Act (HIPAA). The confidentiality of any health care information
acquired by or provided to the independent contractor shall be maintained in compliance with any applicable state
or federal laws or regulations.
19.
Abuse Registry. The Contractor agrees not to employ any individual, or use any volunteer, to provide for the care,
custody, treatment, or supervision of children or vulnerable adults if there is a substantiation of abuse or neglect or
exploitation against that individual. The Contractor will check the Adult Abuse Registry in the Department of Aging
and Independent Living. Unless the Contractor holds a valid childcare license or registration from the Division of
Child Development, Department for Children and Families, the Contractor shall also check the Central Child Abuse
Registry. (See 33 V.S.A. §4919 & 33 V.S.A. §691l).
20.
Voter Registration. When designated by the Secretary of State, the' Contractor agrees to become a voter
registration agency as defined by 17 V.S.A. §2103 (41), and to comply with the requirements of State and Federal
law pertaining to such agencies.
21.
Non-Discrimination Based on National Origin as evidenced by Limited English Proficiency. The Contractor
agrees to comply with the non-discrimination requirements of Title VI of the Civil Rights Act of 1964, 42 USC
Section 2000d, et seq., and with the federal guidelines promulgated pursuant to Executive Order 13166 of 2000,
which require that contractors and sub-grantees receiving federal funds must assure that persons with limited
English proficiency can meaningfully access services. To the extent the Contractor provides assistance to
individuals with limited English proficiency through the use of oral or written translation or interpretive services in
compliance with this requirement, such individuals cannot be required to pay for such services.
Rev. AHS -11/9/04
- 16 -
ATTACHMENT D
CONTRACT FOR SERVICES
MODIFICATION OF MAXIMUM INSURANCE REQUIREMENTS
The requirements contained in Attachment C, Section 6 are hereby modified:
Type of Insurance Coverage:
General Liability and Property Damage: With respect to all operations performed under the contract, the
Contractor shall carry general liability insurance having all major divisions of coverage including, but not limited
to:
Premises - Operations
Independent Contractors' Protective
Products and Completed Operations
Personal Injury Liability
Contractual Liability
Automotive Liability: The Contractor shall carry automotive liability insurance covering all owned, non-owned
and hired vehicles used in connection with the contract. Limits of coverage shall not be less than: $1,000,000
Combined single limit.
Modifications:
The policy shall be on an occurrence form and limits shall not be less than:
$5,000,000 Per Occurrence
$5,000,000 General Aggregate
$5,000,000 Products/Completed Operations Aggregate
$ 250,000 Fire Legal Liability
Automotive Liability: The Contractor shall carry automotive liability insurance covering all owned, non-owned
and hired vehicles used in connection with the contract. Limits of coverage shall not be less than: $0 Combined
single limit.
Reasons for Modifications:
General liability coverage is modified relative to the replacement, loss and damage costs of goods being serviced. The contractor will
not be providing transportation to clients of the state or transporting other individuals as a state official, and does not have access to
clients of the State, or to confidential information regarding clients of the State.
Approval:
- 17 -
ATTACHMENT E
BUSINESS ASSOCIATE agreement (revised 03/28/2006)
Tms BUSINESS ASSOCIATE AGREEMENT ("AGREEMENT") IS ENTERED INTO BY AND BETWEEN
THE STATE OF VERMONT AGENCY OF HUMAN SERVICES OPERATING BY AND THROUGH ITS
DEPARTMENT, OFFICE, OR DIVISION OF DEPARTMENT OF CORRECTIONS ("COVERED ENTITY") AND
("BUSINESS ASSOCIATE") AS OF
("EFFECTIVE DATE"). Tms AGREEMENT
SUPPLEMENTS AND IS MADE A PART OF THE CONTRACT TO WHICH IT IS AN ATTACHMENT.
Covered Entity and Business Associate enter into this Agreement to comply with standards promulgated under the Health
Insurance Portability and Accountability Act of 1996 ("HIPAA") including the Standards for the Privacy of Individually
Identifiable Health Information at 45 CFR Parts 160 and 164 ("Privacy Rule") and the Security Standards at 45 CFR Parts
160 and 164 ("Security Rule").
The parties agree as follows:
1.
Definitions. All capitalized terms in this Agreement have the meanings identified in this Agreement, 45 CFR Part
160, or 45 CFR Part 164.
The term "Services" includes all work performed by the Business Associate for or on behalf of Covered Entity that
requires the use and/or disclosure of protected health information to perform a business associate function described
in 45 CFR 160.103 under the defmition of Business Associate.
The term "Individual" includes a person who qualifies as a personal representative in accordance with 45 CFR
164.502(g). All references to "PHI" mean Protected Health Information. All references to "Electronic PHI" mean
Electronic Protected Health Information.
2.
Permitted and Required UseslDisclosures of pm.
2.1
Except as limited in this Agreement, Business Associate may use or disclose PHI to perform Services provided
that any use or disclosure would not violate the minimum necessary policies and procedures of Covered Entity.
Business Associate shall not use or disclose PHI in any manner that would constitute a violation of the Privacy
Rule if used or disclosed by Covered Entity in that manner. Business Associate may not use or disclose PHI
other than as permitted or required by this Agreement or as Required by Law.
2.2
Business Associate may make PHI available to its employees who need access to perform Services provided
that Business Associate makes such employees aware of the use and disclosure restrictions in this Agreement
and binds them to comply with such restrictions. Business Associate may only disclose PHI for the purposes
authorized by this Agreement: (a) to its agents (including subcontractors) in accordance with Sections 6 and 14
or (b) as otherwise permitted by Section 3.
3.
Business Activities. Business Associate may use PHI received in its capacity as a "Business Associate" to Covered
Entity if necessary for Business Associate's proper management and administration or to carry out its legal
responsibilities. Business Associate may disclose PHI received in its capacity as "Business Associate" to Covered
Entity for Business Associate's proper management and administration or to carry out its legal responsibilities if a
disclosure is Required by Law or if (a) Business Associate obtains reasonable written assurances via a written
contract from the person to whom the information is to be disclosed that the PHI shall remain confidential and be
used or further disclosed only as Required by Law or for the purpose for which it was disclosed to the person and (b)
the person promptly notifies Business Associate (who in turn will promptly notify Covered Entity) in writing of any
instances of which it is aware in which the confidentiality of the PHI has been breached. Uses and disclosures of
PHI for the purposes identified in this Section 3 must be of the minimum amount of PHI necessary to accomplish
such purposes.
4.
Safeguards. Business Associate shall implement and use appropriate safeguards to prevent the use or disclosure of
PHI other than as provided for by this Agreement. Business Associate shall identify in writing upon request from
Covered Entity all of the safeguards that it uses to prevent impermissible uses or disclosures of PHI.
- 18 -
5.
Reporting. Business Associate shall report in writing to Covered Entity any use or disclosure of PHI in violation of
this Agreement by Business Associate or its agents including its subcontractors. Business Associate shall provide
this written report promptly after it becomes aware of such use or disclosure. Business Associate shall provide
Covered Entity with the information necessary for Covered Entity to investigate the impermissible use or disclosure.
Consistent with 45 CFR 164.502G)(l) Business Associate may use PHI to report violations of law to federal and
state authorities.
6.
Agreements by Third Parties. Business Associate shall ensure that any agent (including a subcontractor) to whom
it provides PHI received from Covered Entity or created or received by Business Associate on behalf of Covered
Entity agrees in a written contract to the same restrictions and conditions that apply through this Agreement to
Business Associate with respect to such PHI. For example, the written contract must include those restrictions and
conditions set forth in Section 12. Business Associate must enter into the written contract before any use or
disclosure of PHI by such agent. The written contract must identify Covered Entity as a direct and intended third
party beneficiary with the right to enforce any breach of the contract concerning the use or disclosure of PHI.
Business Associate shall provide a copy of the written contract to Covered Entity upon request. Business Associate
may not make any disclosure of PHI to any agent without the prior written consent of Covered Entity.
7.
Access to Pill. Business Associate shall provide access to PHI in a Designated Record Set to Covered Entity or as
directed by Covered Entity to an Individual to meet the requirements under 45 CFR 164.524. Business Associate
shall provide such access in the time and manner reasonably designated by Covered Entity. Business Associate shall
promptly forward to Covered Entity for handling any request for access to PHI that Business Associate directly
receives from an Individual.
8.
Amendment of Pill. Business Associate shall make any amendments to PHI in a Designated Record Set that
Covered Entity directs or agrees to pursuant to 45 CFR 164.526, whether at the request of Covered Entity or an
Individual. Business Associate shall make such amendments in the time and manner reasonably designated by
Covered Entity. Business Associate shall promptly forward to Covered Entity for handling any request for
amendment to PHI that Business Associate directly receives from an Individual.
9.
Accounting of Disclosures. Business Associate shall document disclosures of PHI and all information related to
such disclosures as would be required for Covered Entity to respond to a request by an Individual for an accounting
of disclosures of PHI in accordance with 45 CFR 164.528. Business Associate shall provide such information to
Covered Entity or as directed by Covered Entity to an Individual, to permit Covered Entity to respond to an
accounting request. Business Associate shall provide such information in the time and manner reasonably designated
by Covered Entity. Business Associate shall promptly forward to Covered Entity for handling any accounting
request that Business Associate directly receives from an Individual.
10. Books and Records. Subject to the attorney-client and other applicable legal privileges, Business Associate shall
make its internal practices, books, and records (including policies and procedures and PHI) relating to the use and
disclosure of PHI received from Covered Entity or created or received by Business Associate on behalf of Covered
Entity available to the Secretary in the time and manner designated by the Secretary. Business Associate shall make
the same information available to Covered Entity (without regard to the attorney-client or other applicable legal
privileges) upon Covered Entity's request in the time and manner reasonably designated by Covered Entity so that
Covered Entity may determine whether Business Associate is in compliance with this Agreement.
11. Termination.
11.1
This Agreement commences on the Effective Date and shall remain in effect until terminated by Covered
Entity or until all of the PHI provided by Covered Entity to Business Associate or created or received by
Business Associate on behalf of Covered Entity is destroyed or returned to Covered Entity subject to Section
15.11.
11.2
If Business Associate breaches any material term of this Agreement, Covered Entity may either: (a) provide
an opportunity for Business Associate to cure the breach and Covered Entity may terminate this Contract
without liability or penalty if Business Associate does not cure the breach within the time specified by
Covered Entity; or (b) immediately terminate this Contract without liability or penalty if Covered Entity
believes that cure is not reasonably possible; or (c) if neither termination nor cure are feasible, Covered En~~
-19-
~\:;;
shall report the breach to the Secretary. Covered Entity has the right to seek to cure any breach by Business
Associate and this right, regardless of whether Covered Entity cures such breach, does not lessen any right or
remedy available to Covered Entity at law, in equity, or under this Contract, nor does it lessen Business
Associate's responsibility for such breach or its duty to cure such breach.
12. ReturnlDestruction of Pill.
12.1
Business Associate in connection with the expiration or termination of this Contract shall return or destroy all
PHI received from Covered Entity or created or received by Business Associate on behalf of Covered Entity
pursuant to this Contract that Business Associate still maintains in any form or medium (including electronic)
within thirty (30) days after such expiration or termination. Business Associate shall not retain any copies of
the PHI. Business Associate shall certify in writing for Covered Entity (1) when all PHI has been returned or
destroyed and (2) that Business Associate does not continue to maintain any PHI. Business Associate is to
provide this certification during this thirty (30) day period.
12.2
Business Associate shall provide to Covered Entity notification of any conditions that Business Associate
believes make the return or destruction of PHI infeasible. If Covered Entity agrees that return or destruction
is infeasible, Business Associate shall extend the protections of this Agreement to such PHI and limit further
uses and disclosures of such PHI to those purposes that make the return or destruction infeasible for so long
as Business Associate maintains such PHI.
13. Notice/Training. Business Associate understands that: (a) there may be civil or criminal penalties for misuse or
misappropriation of PHI and (b) violations of this Agreement may result in notification by Covered Entity to law
enforcement officials and regulatory, accreditation, and licensure organizations. If requested by Covered Entity,
Business Associate shall participate in information security awareness training regarding the use, confidentiality, and
security of PHI.
14. Security Rule Obligations. The following provisions of this Section 14 apply to the extent that Business Associate
creates, receives, maintains or transmits Electronic PHI on behalf of Covered Entity.
14.1
Business Associate shall implement and use administrative, physical, and technical safeguards that reasonably
and appropriately protect the Confidentiality, Integrity and Availability of the Electronic PHI that it creates,
receives, maintains or transmits on behalf of Covered Entity. Business Associate shall identify in writing
upon request from Covered Entity all of the safeguards that it uses to protect such Electronic PHI.
14.2
Business Associate shall ensure that any agent (including a subcontractor) to whom it provides Electronic PHI
agrees in a written contract to implement and use administrative, physical, and technical safeguards that
reasonably and appropriately protect the Confidentiality, Integrity and Availability of the Electronic PHI.
Business Associate must enter into this written contract before any use or disclosure of Electronic PHI by
such agent. The written contract must identify Covered Entity as a direct and intended third party beneficiary
with the right to enforce any breach of the contract concerning the use or disclosure of Electronic PHI.
Business Associate shall provide a copy of the written contract to Covered Entity upon request. Business
Associate may not make any disclosure of Electronic PHI to any agent without the prior written consent of
Covered Entity.
14.3
Business Associate shall report in wntmg to Covered Entity any Security Incident pertaining to such
Electronic PHI (whether involving Business Associate or an agent, including a subcontractor). Business
Associate shall provide this written report promptly after it becomes aware of any such Security Incident.
Business Associate shall provide Covered Entity with the information necessary for Covered Entity to
investigate any such Security Incident.
14.4
Business Associate shall comply with any reasonable policies and procedures Covered Entity implements to
obtain compliance under the Security Rule.
- 20-
15. Miscellaneous.
15.1
h1 the event of any conflict or inconsistency between the terms of this Agreement and the terms of the
Contract, the terms of this Agreement shall govern with respect to its subject matter. Otherwise the terms of
the Contract continue in effect.
15.2
Any reference to "promptly" in this Agreement shall mean no more than seven (7) business days after the
circumstance or event at issue has transpired. A reference in this Agreement to a section in the Privacy Rule
or Security Rule means the section as in effect or as amended or renumbered.
15.3
Business Associate shall mitigate, to the extent practicable, any harmful effect that is known to it of a use or
disclosure of PHI in violation of any provision of this Agreement.
15.4
Business Associate shall cooperate with Covered Entity to amend this Agreement from time to time as is
necessary for Covered Entity to comply with the Privacy Rule, the Security Rule, or any other standards
promulgated under HIPAA.
15.5
Any ambiguity in this Agreement shall be resolved to permit Covered Entity to comply with the Privacy Rule,
Security Rule, or any other standards promulgated under HIPAA.
15.6
h1 addition to applicable Vermont law, the parties shall rely on applicable federal law (e.g., HIPAA, the
Privacy Rule and Security Rule) in construing the meaning and effect of this Agreement.
15.7
This Agreement may be amended or modified, and any right under tM; Agreement may be waived, only by a
writing signed by an authorized representative of each party.
15.8
Nothing express or implied in this Agreement is intended to confer upon any person other than the parties
hereto any rights, remedies, obligations or liabilities whatsoever. Notwithstanding the foregoing, the Covered
Entity in this Agreement is the Agency of Human Services operating by and through its Department of
Corrections. Covered Entity and Business Associate agree that the term "Covered Entity" as used in this
Agreement also means any other Department, Division or Office of the Agency of Human Services to the
extent that such other Department, Division, or Office has a relationship with Business Associate that
pursuant to the Privacy or Security Rules would require entry into an agreementof this type.
15.9
As between Business Associate and Covered Entity, Covered Entity owns all PHI provided by Covered
Entity to Business Associate or created or received by Business Associate on behalf of Covered Entity.
15.10 Business Associate shall abide by the terms and conditions of this Agreement with respect to all PHI it
receives from Covered Entity or creates or receives on behalf of Covered Entity under this Contract even if
some of that information relates to specific services for which Business Associate may not be a "Business
Associate" of Covered Entity under the Privacy Rule.
15.11 The provisions of this Agreement that by their terms encompass continuing rights or responsibilities shall
survive the expiration or termination of this Agreement. For example: (a) the provisions of this Agreement
shall continue to apply if Covered Entity determines that it would be infeasible for Business Associate to
return or destroy PHI as provided in Section 12.2 and (b) the obligation of Business Associate to provide an
accounting of disclosures as set forth in Section 9 survives the expiration or termination of this Agreement
with respect to accounting requests, if any, made after such expiration or termination.
15.12 This Agreement constitutes the entire agreement of the parties with respect to its subject matter, superseding
all prior oral and written agreements between the parties in such respect.
- 21 -
ATTACHMENT F
CONTRACT FOR SERVICES
Agency of Human Services Rule # 96-23
Final Adopted Rule for
Access to Information
Definition.
"Agency" means the Agency of Human Services or any of the offices, departments or programs that comprise the
Agency.
"AHS" means the Vermont Agency of Human Services.
"Client" means an individual or family who is voluntarily served by a department, office, program, Contractor or grantee
of the Agency of Human Services.
"Contractor" means an individual or entity with whom the Agency or any of its departments, offices, or programs has a
contract to provide personal services.
"Employee" means any person who works in a full-time, part-time, temporary or contractual position for the Agency or
any of its departments, offices, or programs.
1.6
"Grantee" means an individual or entity with whom the Agency or any part thereof has a grant to provide personal
servIces.
1.7
"Program" means a set of services, (such as determining and processing ANFC benefits, verifying and setting up
delivery for WIC foods) for which the Agency bears fiscal responsibility.
1.8
"Administrative Obligations" means activities pursuant to federal or state laws or regulations (such as verification
of eligibility, verification of service delivery, detention of fraud, monitoring of quality assurance, audit of expenditure
reports) which provide for accountability in the use of public funds.
Basic Principles
Presumption of Confidentiality
All information specific to, and identifying of, individuals and families is presumed to be confidential and subject
to these standards. Employees shall not disclose the information unless a specific exception to the presumption
applies or the disclosure is authorized by the client, a court or as otherwise authorized by law or rule.
Existing Statutes
These rules are not intended to expand or diminish current provisions in law relating to disclosure of confidential
information.
.
Information Collection
Employees shall collect and record only that information needed to fulfill the goal of serving the client and
meeting administrative or legal obligations.
Informing Clients
At the initial meeting with each client, or within two weeks, employees shall review and offer to provide the rules
for access to information to the client.
- 22-
Permissible Disclosures
Client consent
No information about a client shall be released without prior consent from the client, unless directly connected
with the administration of a program or necessary for compliance with federal or state laws or regulations.
Sharing "Non-identifiable" Information
Information that does not identify a client may be used for statistical research, forecasting program needs, or other
such purposes.
Public Information
Information defined as public by 1 VSA & 317 or other applicable statute is available to the public. The
procedures in the public records statute shall be followed before public information is released.
Information Sharing for Administrative Purposes
/
Employees may share information which is necessary to satisfy the Agency's administrative obligations.
Departments will develop written agreements limiting the kinds of information to be shared when programs are
jointly administered by different Departments. No information shall be released to a person or entity that is out of
state, unless directly connected with the administration of a program or necessary for compliance with federal or
state laws or regulations.
Disclosure Without Consent in Limited Circumstances
Employees must release sufficient information to comply with mandatory reporting requirements for cases
involving the abuse, neglect, or exploitation of children and persons who are elderly or who have disabilities.
Information may be released without consent when Vermont law creates a duty to warn identified individuals of
potential harm to their person or property, in response to court orders, or to investigate or report criminal activity
as required by federal or state law or regulation. Only information relevant to the situation shall be disclosed.
The employee shall document the date, purpose and content of the report, the name, address and affiliation ofthe
person to whom the information was released, and shall notify the client that the information was disclosed.
AHS Rule 96-23
Procedures Related to Consent
Obtaining Informed Consent
Prior to releasing confidential information the Agency shall obtain the client's informed consent. This includes
providing information about consent in a language and format understandable to the client. Reasonable
accommodations shall be made for special needs based on the individual or family's education, culture, or
disability. Employees shall inform clients that granting consent is not a pre-requisite for receiving services, and
shall explain that they may apply for services separately.
Consent of Minors to Release of Information
Employees shall obtain the consent of a minor client to release information concerning treatment for which
'
parental consent is not required.
- 23 -
Fonnat for Consent to Share Infonnation
Consent for the sharing or release of infonnation shall ordinarily be in writing. If an emergency situation requires
granting of verbal consent,written consent shall be obtained at the next office visit or within thirty days,
whichever comes sooner. Required infonnation will include:
1. Names of the people about whom infonnation may be shared.
2. A checklist of the kinds ofinfonnation to be shared.
3. A checklist of the departments within the Agency to receive the infonnation.
4. A statement or date covering expiration of consent.
S. A statement about procedures for revoking consent.
6. Signature of individuals covered by the consent, or their parents or guardians.
7. Signature of the individual explaining the consent process with their position andjob title.
8. A space to provide individualized instructions.
A copy of the consent fonn shall be provided to all signatories.
Client Access to Records
Unless prohibited by federal or state law or regulation, clients shall be pennitted to view and obtain copies of their
records. Each department within the Agency shall have written procedures which permit clients to verify personal
infonnation they have provided for accuracy and completeness and for placing amendments to the infonnation in
their files. Employees shall take reasonable steps to present records in a fonn accessible to the client, including
but not limited to large type fonnat or verbal review. A fee not to exceed the actual cost of copying may be
charged for records exceeding 10 pages. This fee shall be waived if it would prohibit access.
AHS Rule 96-23
Procedures to Protect Confidentiality
Staff Training
All AHS employees and all AHS volunteers and interns, shall be instructed in these rules. AHS shall train their
Contractors and grantees who shall, in tum, provide the same instruction for their employees, interns, and
volunteers.
Response to Requests for Infonnation
An employee shall not respond to requests from outside the Agency for infonnation about clients even to
acknowledge that the person is a client, unless authorized. If a client has consented to or requests that infonnation
be released, the employee shall comply with the request.
Designated Individual
Each agency or department shall appoint one or more trained staff members to be responsible for responding to all
requests for client infonnation when there is no written consent to release, and no statutory or administrative
authority permitting release of the requested infonnation. These individuals shall be specially trained in
maintaining confidentiality. A list of the designated individuals for each department and office shall be
maintained in the Attorney General's Office, Human Services Division.
Affinnation of Understanding
Employees shall sign an affinnation that they will comply with these rules. This affinnation shall be part of their
personnel files. Supervisors shall review this affinnation during annual evaluations. Violation of these rules shall
result in disciplinary action.
- 24-
Written Agreements with Grantees or Contractors
The following assurance, or one similar to it, will be included in all AHS grants/contracts signed after these rules
have been approved:
[Grantee/Contractor] agrees to comply with the requirements of AHS Rule No. 96-23 concerning access to
information. The Contractor shall require all of its employees to sign the AHS Affirmation of Understanding or
an equivalent statement.
Client Referrals
When referring a client to another agency for services, if the referral does not meet the criteria for permissible
disclosures under Section 3.4, the initial agency shall obtain the consent of the client for the referral and alert the
receiving agency that confidential client information accompanies the referral.
Documentation of Disclosure
Requests for disclosures of client information shall be maintained in the client's file if the request does not meet
the definition ofa permissible disclosure under Section 3.4. Employees shall document in writing any
information actually disclosed, along with the name of the person/agency to whom it was disclosed and the date
of the disclosure. When permissible disclosures are made under Section 3.4, documentation may be limited to the
name of the department/agency/program to whom the disclosure was made.
Information Systems
Computerized Information
When developing a computerized data system, the Agency shall:
1. Develop security procedures consistent with the rule;
2. Instruct staff in the security procedures;
3. Inform clients if a computerized system is being used;
4. Establish written agreements with participating agencies outlining procedures for sharing and protecting
information.
5. Develop security procedures in relation to the transmission of information.
Security Procedures
The Agency shall develop a protocol which is consistent with the requirements of this rule to safeguard
confidential client information. Contractors and grantees shall also develop a protocol or shall adopt the protocol
of the Agency. The protocol shall be designed to safeguard written information, data in computer systems, and
verbal exchange of information. The protocol shall prohibit unauthorized access to records and include an
appropriate disciplinary process for violations of the security rules.
Procedures
Written procedures for implementing these rules shall be used as the basis for employee instruction and shall be
available for review in the Agency Central Office.
- 25 -
AGENCY OF HUMAN SERVICES
103 South Main Street
Waterbury, Vermont 05676
AFFIRMATION OF UNDERSTANDING STATEMENT
As a Contractor for the State of Vermont, I affirm that I have read the Agency of Human Services (AHS) Rule No.
96-23 concerning Access to Information, and that I agree to comply with the requirements of AHS Rule No. 96-23.
I shall require all of my employees performing services under this contract, to sign an affirmation of
understanding statement. Employee statements need not be sent to the State. However, they shall remain in
Contractor's personnel records. The State can request copies of such documents if necessary.
'Pvililv C-HVlrl'l~(A,ii~ S0~v IleA, LtU!-·
Name of Company (print or type)
- 26-
ATIACHMENT G
8/25/2006
Commissary Menu
143
Flexible Comb 5"
$0.18
T
1012
Reach Toothbrush
$2.55
129
Irish Spring 3.2 oz
$0.88
T
1026
Ultra-Brite Toothpaste 6 oz
$2.51
T
1001
Neutrogena 3.5 oz
$3.67
T
1014
Oral B Soft Toothbrush
$2.63
T
1002
Jergens Soap 4.5 oz
$\.04
T
1013
Tek Med. Toothbrush
$0.90
T
132
Tone Soap 3.5 oz
$1.49
T
1016
Crest Reg. 6.40z
$3.28
T
1003
Safe Guard 4.3 oz
$\.16
T
1017
Colgate Reg. 6.40z
$3.17
T
1004
Ivory Soap 3.1 oz
$1.02
T
1018
$4.87
T
$2.26
T
$1.80
T
T
1005
Dove Soap Regular 4.75 oz
$2.24
T
121
1006
Dove Soap Unscent4.75 oz
$2.24
T
120
Vaseline Intensive Care 11 oz
Cocoa Butter Stick I oz
Body Lotion Clear 40z
1215
Clear Soap 3.5oz Bar
$1.74
T
1205
Cleaning Enzymes
$8.13
107
Suave Shampoo 15 OZ
$2.24
T
1025
Shaving Cream (tube) 4.4 oz
$1.66
T
lOS
Generic Shampoo 15 oz
$\.71
T
127
$4.77
T
1007
$1.85
T
1265
$0.24
T
1201
Generic Conditioner 16 oz
Herbal Essence Cond 12 Oz
$5.84
T
142
Magic Cream 6 oz
7" Comh
Afro Pic
$0.60
T
1203
Dark & Lovely Shampoo 8 oz
$3.39
T
1039
Vented Hair Brush
$\.12
T
1200
Herbal Essen Shamp 120z
$5.84
T
144
Palm Brush
$1.73
T
104
Anti-Dandruff Shampoo 120z
$3.79
T
1038
Comb & Brush Set
$\.80
T
117
Stick Deodorant 2.8 oz
$2.65
T
1812
Anti-Shank Orange Razor (1)
$0.60
T
1155
A!F Deodorant Stick 2 oz
$\.82
T
1202
Lander Bk Orchid Pomade 40z
$1.33
T
1616
A!F Shampoo 4 oz
$1.21
T
150
Multi Vitamins (100)
$4.09
1617
A!F Hand Lotion 4 oz
$\.21
T
044
Cough Drops (Halls Roll)
$0.95
1008
Mennen Speed Stick 2 oz
$3.23
T
1429
Colgate Whitening Toothpaste 4.60z
$5.99
T
1423
Suave Body Wash Ocean Breeze 12 oz
$5.92
T
1430
Breath Right Nasal Strips 12 CT
$12.87
T
1424
Lander's Alcohol Free Mouthwash 6 oz
$\.85
T
708
Rolaids (roll)
$\.05
138
Effergrip Cream Adhesive 2.50z
$4.79
701
Tolnaftate Anti Fungal Foot Cream .50z
$2.73
141
Toothbrush
$0.69
T
704
Acetaminophen (2pack)
$0.21
1010
Sensodyne 4 oz
$8.18
T
ISS
Acne Cream 1 oz
$2.99
lOll
Dental Floss
$2.83
T
126
Chapstick .15 oz
$1.12
T
154
$4.02
T
1019
Sunblock 4 oz
$5.40
T
1024
Degree Anti-perspirantIDeordorant
Saline Solution 40z
1199
$5.38
1431
Old Spice Deodorant 2.25 oz
$5.09
1423
Polident Denture Paste 3.9 oz
Suave Body Wash Ocean Breeze 12 oz
1424
Lander's Alcohol Free Mouthwash 6 oz
$3.74
T
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$6.10
$\.91
T
T
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$0.79
043
Rice Krispie Treat 1.7 oz
Lifesavers .90z.
$0.81
$0.87
510
Jolly Ranchers 3.00z.
$\.15
$0.87
1079
Jolly Rancher Fire 7.50z.
$2.04
$0.87
1080
Butterscotch Candy 4.50z.
$0.92
Butterfinger 2.10z.
$0.87
039
Lemon Drops 4.5oz.
$0.92
034
Kit Kat 1.50z.
$0.87
041
Starlite Mints 4.50z.
$0.92
1075
$0.87
038
Rootbeer Barrels 4.5oz.
$0.92
1076
Hersheyts Plain 1.5Soz.
Nestle Crunch \.70z.
$0.87
1081
Sugar Free Candy 2.00z.
$0.92
023
3-Musketeers 2.130z.
$0.87
037
Fireballs 4.50z.
$1.10
1400
Sour Patch Kids 2 oz
$0.87
040
Jaw Breakers 4.5 oz
$1.34
031
Strawberry Twizzler 2.5 oz
$0.87
1083
Red Licorice Bites 7oz.
$1.60
033
Reese's PIB Cup 1.60z.
$0.87
1084
Certs (Rolls)
$0.75
1077
Nutrageous I.Soz.
$0.87
1078
PIB Cheese Cracker 1.46 oz
$0.57
024
M & M Plain \.690z
$0.87
071
025
M & M Peanut 1.740z.
$0.87
035
Milky Way 2.050z.
022
Snickers 2.070z.
1073
Baby Ruth 2.310z.
1074
VT Menu 9 D6.x/s
cen~
ATIACHMENT G
8/25/2006
Commissary Menu
'
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004
TeaMixSS
SO.33
1283
Sugar Twin Box 100 count
1341
French Vanilla Coffee 3 oz
S3.32
1054
Cheny Kool Aid 4 oz
S2.76
SI.62
1342
Classic Freeze Dried Coffee 80z
S8.77
1057
Sun Up Orange Drink Mix 180z
S3.03
S2.23
lOSS
Grape Kool Aid 4 oz
SI.62
9.5
1056
Lemon Kool Aid 4 oz
SI.62
1213
Coffee Single (I Opack)
1045
Maxwell House Coffee 4 oz
1041
Hot Cocoa loz
SO.33
006
Sugar Free Fruit Punch SS 1.4g
SO.27
1044
S4.70
008
Sug/Free Lemonade SS l.4g
SO.27
1043
Colombian Coffee 30z
Tasters Choice Soz
S9.22
1061
Coke 200z.
1.39
1042
Hot Cocoa 180z
S3.27
1062
Diet Coke 200z.
1.39
1046
Sugar Packets (10)
SO.48
1063
Sprite 200z.
1.39
1047
Creamer (10)
SO.48
1064
Orange Soda 200z.
1.39
1048
Sugar Substitote (10)
SO.48
1065
Dr. Pepper 200z.
1.39
1049
Creamer 120z
S2.78
1066
Rootbeer 200z.
1.39
1050
Non Fat Powdered Milk 9.60z
$4.91
1067
200z Bottled Water
1.39
1058
Fruit Punch SS .750z.
SO.27
1402
Diet Pepsi 20 oz
1.39
1059
Cheny Drink SS .750z
SO.27
1403
Mountain Dew 20 oz
1.39
1060
Lemonade SS .750z.
SO.27
1404
Diet Mountain Dew 20 oz
1.39
1406
Sturm's Ice Tea Mix 24 oz
S3.80
1405
Diet Dr. Pepper 20 oz
1053
Punch Kool Aid 4 oz
SI.62
1383
Gatorade Red Punch 20 oz
SI.60
1380
Gatorade Riptide Rush 20 oz
SI.60
1384
Gatorade Lemon Lime 20 oz
SI.60
1382
Gatorade Orange 20 oz
SI.60
1214
Sanka 10 pk decaf coffee
S2.80
1351
Decaf Freeze Dry
$4.43
1052
Orange Drink SS .910z.
SO.27
1386
PEPSI 20 OZ
..u..w- /.3ff
1100
Cheese Popcm Smart Fd 1.0
SO.82
1101
Salt & Vinegar Chips 1.50z.
SO.82
-
1.39
,
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SO.78
1119
Honey Bun 4.750z.
1118
Dunkin Sticks 30z.
$0.78
1120
Choc. Pudding 40z.
SO.69
1103
Gardettos 1.750z.
SO.79
1115
Meat Stick taz.
SO.59
1102
Rold Gold Pretzels 2.250z.
SO.82
1122
056
Plain Chips 1.50z.
$0.82
1123
Cheddar Cheese Squezer taz.
Peanut Butter Squezer J .12oz.
SO.52
058
Daritos 1.750z.
SO.82
1124
Dill Pickle 5.640z.
$1.11
059
Fritos 2.250z.
SO.82
1128
Nacho Dip 40z
SI.61
SO.31
SO.59
060
Cheetos 2.250z.
SO.82
1125
Grape Jelly squezer loz.
1104
Butter Popcorn .soz.
SO.46
1129
Jalapeno Cheese 10z
$0.59
1105
Trail Mix 2.250z.
SO.91
1126
Hot Pickle 5.64oz.
SUI
1106
Granola Oat& Honey l.5oz.
SO.58
1127
Pepperoni Stick 7.5 oz
S4.71
045
Oatmeal Variety 10/1.25 oz
S3.79
1131
Peanut Butter 180z
S3.83
1108
Peanuts 2.00l.
$0.71
1116
Slim Jims (douhle pk) .560z.
SO.78
1109
Cashews 1.0oz.
$0.70
1121
Beef Summer Sausage 11 oz
S4.10
1110
Goldfish 1.500z.
$0.53
1132
SIUP Grape Jelly 120z
S3.23
1133
Saltines 16 oz
$2.10
1143
Cup Soup Beef (Marachun)2.250z
$0.81
1134
Cheese Bits lOoz
S3.51
1144
Cup Soup Chick(Marachun)2.250z
SO.81
1135
RITZ Snack Crackers 16 oz
S4.36
1145
Cup Soup Veg (Marachun)2.250z
SO.81
1136
Honey Grahams 160z
$4.03
1088
Ramen Soup Chicken 30z.
SO.44
1111
Oatmeal Cookie 2.750z.
SO.57
1089
Ramen Soup Shrimp 30z.
SO.44
1112
Choc. Chip Cookie 2.750z.
SO.57
1090
Ramen Soup Chili 30z.
$0044
1113
Fudge Brownies 30z.
SO.64
1091
Ramen Soup Beef 30z.
SO.44
1114
Choc. Moon Pie 2.75 oz.
SO.64
1281
Microwave Popcorn 3.5 oz
SO.78
1117
Mini Donut 3 oz Chocolate
SO.79
1284
Dinty Moore Beef Stew 100z.
S2.73
1278
Mini Donut 3 oz Sugar
Mini Donut 3 oz Crunch
SO.79
1356
Bud's Cookies Choc Chip 7.5oz
S2.36
1279
SO.79
1358
Kar's Peanuts 12 oz
$4.42
1353
Tuna Chunk Light Pouch 30z
$2.36
072
Jelly Swirl 4 oz
SO.78
SO.92
1354
Mayo PC 10 pack 9gr @
$1.95
052
Poptart Strawbeny 3.67 oz
053
Poptart Brown Sugar 3.67 oz
$0.92
1355
Chilli Pouch 7.5 oz
$2.05
1371
Peanut Butter Cream Cookie 140z
$2.87
1301
Mac and Cheese 7.250z.
SO.85
1373
Fudge Cream Cookie 14 oz
$2.87
1375
Chocolate Chip Cookies 12 oz
$2.36
1374
Iced Oatmeal Cookies 12 oz
S2.36
1377
Palmer's Cheny Slices 10.5 oz
$2.36
1411
Wheat Thins 1.75 oz
SO.86
1379
Palmer's Orange Slices 10.5 oz
S2.36
1412
Chilli Rice and Beans 4.4 oz
SI.79
1416
Chicken of the Sea Pink Salmon 3 oz
S2.89
1413
Rice cakes Mini Caramel 1.6 oz
$0.86
1417
Hormel Lasagna 10 oz
S3.79
1414
Instant White Rice
SO.89
1418
Honnel Spag wlMeat sauce 10 oz
S3.79
1415
Instant Spanish Rice 2 oz
S1.54
1419
Hormel Salisbury Sdteak 10 oz
S3.79
1421
Hormel Teriyaki Rice & Chicken 10 oz
$3.79
1420
Hormel Sweet and Sour Chicken 10 oz
S3.79
1809
Sardines In A Pouch 3.53 oz
$1.79
1802
Oberto BeefJerky .9 oz
$1.79
VT Menu 9 OB.x/s
ATTACHMENT G
Commissary Menu
2222
Debit Calling
$1.00
605
Writing Paper Pad
$0.90
203
Plain Envelopes
$0.11
1407
Cottonelle Toilet Paper
1035
139
8/25/2006
$0.45
T
$0.36
T
$3.63
T
$12.72
T
T
1197
Toothbrush Holder
Knife, Fork & Spoon
1140
Insulated Mug 220z
$3.71
T
1408
Weight Lifting Gloves Lg
9 X 12 Envelope
$0.19
T
1409
Weight Lifting Gloves XLg
$12.72
T
1359
Colored Pencils 12 pk
$2.00
T
Sony Walkman Radio
$29.24
T
206
Stamp (I)
$0.39
1219
1157
High Quality Headphones
$8.76
T
1033
Pencil W/Eraser
$0.19
T
1028
AAA Batteries (2)
$2.35
T
1034
Clear Pen
$0.36
T
1029
AA Batteries (2)
$2.12
T
1149
Spoon
$0.12
T
1030
C Batteries (2)
$3.40
T
1137
220z. Tumbler
$1.64
T
1031
D Batteries (2)
$3.51
T
1138
Coffee Cup 120z.
$1.29
T
1220
Clock Radio with Cord
$29.58
T
1151
Bowl wi Lid
$1.10
T
1567
Braun Electric Razor
Wind-up Clear Alarm Clock
$16.87
$8.90
T
10" Big Plastic Fan with Cord
Container Set 2.5, 5,8 oz
$27.98
T
$8.90
T
1139
Ultra All Laundry Detergent 20z
$0.79
T
1699
401
Playing Cards
$2.42
T
1221
146
Soap Dish
$0.45
T
1410
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;.\l~V\·
310
Socks (I pair)
$1.35
1169
Thermal Top 2XL
$6.48
1150
Handerkerchief
$0.98
Thermal Bottom Large
$6.48
202
Face Cloth
$0.48
1172
1173
Thermal Bottom XL
$6.48
1158
Towel Small 20X40
$2.71
1174
Thermal Bottom XXL
$6.48
1154
Towel Large· 24X48
$5.95
1170
Thermal Top XXXL
$7.56
1159
T-Shirt Small
$3.23
1175
Thermal Bottom XXXL
$7.56
313
T-Shirt Medium
$3.23
1171
Briefs3XL
$4.32
306
T-Shirt Large
$3.23
1176
Blue Gym Shorts Medium
$6.48
307
T-Shirt XL
$3.23
1177
Blue Gym Shorts Large
$6.48
1160
T-Shirt2XL
$3.77
1178
Blue Gym Shorts XL
$6.48
1161
T-Shirt4XL
$7.56
1179
Blue Gym Shorts XXL
$6.48
1162
Briefs (I pair) Medium
$2.69
308
Shower Shoes (medium)
$1.32
1163
Briefs (I pair) Large
$2.69
309
Shower Shoes (large)
$1.32
1164
Briefs (I pair) XL
$3.77
314
Shower Shoes (XL)
$1.32
1165
Briefs (I pair) XXL
$3.89
1187
Canvas Low-Top 7
$16.00
303
Boxer Shorts Medium
$3.89
1188
Canvas Low-Top 8
$16.00
304
Boxer Shorts Large
$3.89
1189
Canvas Low-Top 9
$16.00
305
Boxer Shorts XL
$3.89
1190
Canvas Low-Top 10
$16.00
1166
Boxer Shorts 2XL
$4.32
1191
Canvas Low-Top II
$16.00
1167
$6.48
1192
Canvas Low-Top 12
$16.00
$6.48
1193
Canvas Low-Top 13
$16.00
1618
Thennal Top Large
Thermal Top XL
Sweat Shirt Gray Large
$14.50
1621
$14.50
1619
Sweat Shirt Gray X Large
$15.75
1622
Sweat Pants Gray Large
Sweat Pants Gray X Large
1620
Sweat Shirt Gray XX Large
$17.25
1623
Sweat Pants Gray XX Large
$17.25
1624
Knit Hat "Orange n
1168
VT Menu 9 06.x/s
$15.75
$2.50
•
ATIACHMENT G
8/25/2006
Commissary Menu
,'.""
, "...." ...
143
129
Flexible Comb 5"
Irish Spring 3.2 oz
,F"~ :,iY
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ii;
$0.18
T
1012
Reach Toothbrush
$2.55
$0.88
T
Ultra-Brite Toothpaste 6 oz
$2.51
T
T
1001
Neutrogena 3.5
$3.67
T
1026
1014
Oral B Soft Toothbrush
$2.63
T
1002
Jergens Soap 4.5 oz
$1.04
T
1013
Tek Med. Toothbrush
$0.90
132
Tone Soap 3.5 oz
$1.49
T
1016
Crest Reg. 6.40z
$3.28
T
T
T
02
1003
Sare Guard 4.3 oz
$1.\6
T
1017
Colgate Reg. 6.4oz
$3.17
1004
Ivory Soap 3.1 oz
$1.02
T
1018
Vaseline Intensive Care 11 oz
$4.87
T
1005
Dove Soap Regular 4.75 oz
$2.24
T
121
Cocoa Bulter Stick I oz
$2.26
T
1006
Dove Soap Unseent 4.75 oz
$2.24
T
120
Body Lotion Clear 40z
$1.80
T
1215
Clear Soap 3.50z Bar
$1.74
T
1205
Cleaning Enzymes
$8.13
107
Suave Shampoo 15 oz
$2.24
T
1025
Shaving Cream (tube) 4.4 oz
$1.66
T
105
Generic Shampoo 15 oz
$1.71
T
127
Magic Cream 6 oz
$4.77
T
1007
Generic Conditioner 16 oz
$1.85
T
1265
7" Comb
$0.24
T
1201
Herbal Essence Cond 12 Oz
$5.84
T
142
Afro Pic
$0.60
T
1203
Dark & Lovely Shampoo 8 oz
$3.39
T
1039
Vented Hair Brush
$1.12
T
1200
Herbal Essen Shamp 120z
$5.84
T
144
Palm Brush
$1.73
T
104
Anti-Dandruff Shampoo 120z
$3.79
T
1038
Comb & Brush Set
$1.80
T
117
Stick Deodorant 2.8 oz
$2.65
T
1812
Anti-Shank Orange Razor (I)
$0.60
T
1155
AJF Deodorant Stick 2 oz
$1.82
T
1202
Lander Bk Orchid Pomade 40z
$1.33
T
1616
AJF Shampoo 4 oz
$1.21
T
150
Multi Vitamins (100)
$4.09
1617
AJF Hand Lotion 4 oz
$1.21
T
044
Cough Drops (Halls Roll)
$0.95
1008
Mennen Speed Stick 2 oz
$3.23
T
1429
Colgate Whitening Toothpaste 4.60z
$5.99
T
1423
Suave Body Wash Ocean Breeze 12 oz
$5.92
T
1430
Breath Right Nasal Strips 12 CT
$12.87
T
1424
Lander's Alcohol Free Mouthwash 6 oz
$1.85
T
708
Rolaids (roll)
$1.05
138
Effergrip Cream Adhesive 2.50z
$4.79
701
Tolnafiate Anti Fungal Foot Cream .5oz
$2.73
141
Toothbrush
$0.69
T
704
Acetaminophen (2pack)
$0.21
1010
Sensodyne 4 oz
$8.18
T
155
Acne Cream 1 oz
$2.99
1011
Dental Floss
$2.83
T
126
Chapstick .15 oz
$1.\2
T
154
$4.02
T
1019
Sunblock 4 oz
$5.40
T
1024
Degree Anri-perspirant/Deordorant
Saline Solution 4 oz
1199
Polident Denture Paste 3.9 oz
$5.38
1431
Old Spice Deodorant 2.25 oz
$5.09
1423
Suave Body Wash Ocean Breeze 12 ox
1424
Lander's Alcohol Free Mouthwash 6 oz
$6.10
$1.91
-
$3.74
T
I
024
M & M Plain 1.690z
$0.87
071
025
M & M Peanut 1.74oz.
$0.87
043
Lifesavers
035
Milky Way 2.050z.
$0.87
510
Jolly Ranchers 3.00z.
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.902.
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$0.79
$0.81
$1.\5
022
Snickers 2.070z.
$0.87
1079
Jolly Rancher Fire 7.50z.
$2.04
1073
1074
Baby Ruth 2.310z.
$0.87
1080
Butterscotch Candy 4.5oz.
$0.92
Butterfinger 2.10z.
$0.87
039
Lemon Drops 4.502.
$0.92
034
Kit Kat 1.50z.
$0.87
041
StarHte Mints 4.502.
$0.92
1075
Hershey's Plain 1.550z.
$0.87
038
Rootbeer Barrels 4.50z.
$0.92
1076
Nestle Crunch 1.70z.
$0.87
1081
Sugar Free Candy 2.00z.
$0.92
023
1400
3-Musketeers 2.130z.
$0.87
037
Fireballs 4.5oz.
$1.10
Sour Patch Kids 2 oz
$0.87
040
Jaw Breakers 4.5 oz
$1.34
031
Strawberry Twizzler 2.5 oz
$0.87
1083
Red Licorice Bites 7oz.
$1.60
033
Reese's PIB Cup 1.60z.
$0.87
1084
Certs (Rolls)
$0.75
1077
Nutrageous 1.8oz.
$0.87
1078
PIB Cheese Cracker 1.46 oz
$0.57
VT Menu 9 06.xls
T
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ATIACHMENT G
8/25/2006
Commissary Menu
~~_':"L
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004
1341
Tea Mix SS
French Vanilla Coffee 3 oz
$0.33
1283
Sugar Twin Box 100 count
$3.32
1054
Cherry Kool Aid 4 oz
$1.62
1342
Classic Freeze Dried Coffee 80z
$8.77
1057
Sun Up Orange Drink Mix 180z
$3.03
1213
Coffee Single (IOpack)
$2.23
lOSS
Grape Kool Aid 4 oz
$1.62
1045
Maxwell House Coffee 4 oz
9.5
1056
Lemon Kool Aid 4 oz
$1.62
1041
Hot Cocoa loz
$0.33
006
Sugar Free Fmit Punch SS l.4g
$0.27
1044
Colombian Coffee 30z
$4.70
008
SuglFree Lemonade 58 1.4g
$0.27
1043
Tasters Choice Soz
$9.22
1061
Coke 200z.
1.39
1042
Hot Cocoa 180z
$3.27
1062
Diet Coke 200z.
1.39
1046
Sugar Packets (10)
$0.48
1063
Sprite 200z.
1.39
1047
Creamer (10)
$0.48
1064
Orange Soda 20oz.
1.39
1048
Sugar Substitute (10)
$0.48
1065
Dr. Pepper 200z.
1.39
1049
Creamer 120z
$2.78
1066
Rootbeer 20oz.
1.39
1050
Non Fat Powdered Milk 9.60z
$4.91
1067
200z Bottled Water
1.39
1058
Fmit Punch SS .750z.
$0.27
1402
Diet Pepsi 20 oz
1.39
1059
Cherry Drink SS .750z
$0.27
1403
Mountain Dew 20 oz
1.39
1060
Lemonade SS .750z.
$0.27
1404
Diet Mountain Dew 20 oz
1.39
1406
Stunn's Ice Tea Mix 24 oz
$3.80
1405
Diet Dr. Pepper 20 oz
1053
Punch Kool Aid 4 oz
$1.62
1383
Gatorade Red Punch 20 oz
$1.60
1380
Gatorade Riptide Rush 20 oz
$1.60
1384
Gatorade Lemon Lime 20 oz
$1.60
1382
Gatorade Orange 20 oz
$1.60
1214
Sanka 10 pk decaf coffee
$2.80
1351
DecafFreeze Dry
$4.43
1052
Orange DrinkSS .910z.
$0.27
1386
PEPSI 20 OZ
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$2.76
1.39
L
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057
BBQChips 1.50z."
$0.82
1119
HoneyBun 4.750z.
$0,78
1100
Cheese Popcm Smart Fd 1.0
$0,82
1118
Dunkin Sticks 30z,
$0,78
1101
Salt & Vinegar Chips l.5oz.
$0.82
1120
Choc. Pudding 40z.
$0.69
1103
Gardettos 1.750z.
$0.79
1115
Meat Stick loz.
$0.59
1102
Rold Gold Pretzels 2.250z.
$0.82
1122
Cheddar Cheese Squezer 10z.
$0.59
056
Plain Chips 1.50z.
$0.82
1123
Peanut Butter Squezer 1.12oz.
$0.52
058
Dofitos 1.750z.
$0.82
1124
Dill Pickle 5.640z.
$1.11
059
Fritos 2.250z.
$0.82
1128
Nacho Dip 40z
$1.61
060
Cheetos 2.250z.
$0.82
1125
Grape Jelly squezer loz.
$0.31
1104
Butter Popcorn .Soz.
$0.46
1129
Jalapeno Cheese loz
$0.59
1105
Trail Mix 2.250z.
$0.91
1126
Hot Pickle 5.64oz.
$1.11
1106
Granola Oat& Honey l.5oz.
$0.58
1127
Pepperoni Stick 7.5 oz
$4.71
045
Oatmeal Variety 10/1.25 oz
$3.79
1131
Peanut Butter 180z
$3.83
1108
Peanuts 2.Ooz.
$0.71
1116
Slim Jims (double pk) .560z.
$0.78
1109
Cashews I.Doz.
$0.70
1121
Beef Summer Sausage 11 oz
$4.10
1110
Goldfish 1.500z.
$0.53
1132
SIUP Grape Jelly 120z
$3.23
1133
Saltines 16 oz
$2.10
1143
Cup Soup Beef(Marachun)2.250z
$0.81
1134
Cheese Bits 100z
$3.51
1144
Cup Soup Cbick(Marachun)2.250z
$0.81
1135
RITZ Snack Crackers 16 oz
$4.36
1145
Cup Soup Veg (Marachun)2.250z
$0.81
1136
Honey Grahams 160z
$4.03
1088
Ramen Soup Chicken 302.
$0.44
1111
Oatmeal Cookie 2.750z.
$0.57
1089
Ramen Soup Shrimp 30z.
$0.44
1112
Choc. Chip Cookie 2.750z.
$0.57
1090
Ramen Soup Chili
302.
$0.44
1113
Fudge Brownies 30z.
$0.64
1091
Ramen Soup Beef 30z.
$0.44
1114
Choc. Moon Pie 2.75 oz.
$0.64
1356
Bud's Cookies Choc Chip 7.5oz
$2.36
1117
Mini Donut 3 02 Chocolate
$0.79
1358
Kar's Peanuts 12 oz
$4.42
1278
Mini Donut 3 02 Sugar
$0.79
072
Jelly Swirl 4 oz
$0.78
1279
$0.79
052
Poptart Strawberry 3.67 oz
$0.92
1353
Mini Donut 3 02 Crunch
Tuna Chunk Light Pouch 30z
$2.36
1355
Chilli Pouch 7.5 oz
$2.05
1354
Mayo PC 10 pack 9gr @
$1.95
1301
Mac and Cheese 7.250z.
$0.85
053
Poptart Brown Sugar 3.67 oz
$0.92
1375
Chocolate Chip Cookies 12 oz
$2.36
1371
Peanut Butter Cream Cookie 140z
$2.87
1377
Palmer's Cherry Slices 10.5 oz
$2.36
1373
Fudge Cream Cookie 14 oz
$2.87
1379
Palmer's Orange Slices 10.5 oz
$2.36
1374
Iced OatmealCookies 12 oz
$2.36
1416
Chicken of the Sea Pink Salmon 3 02
$2.89
1411
Wheat Thins 1.75 oz
$0.86
1802
Oberto BeefJerky .9 oz
$1.79
1412
Chilli Rice and Beans 4.4 oz
$1.79
1809
Sardines In A Pouch 3.53 oz
$1.79
1413
Rice cakes Mini Caramel 1.6 oz
$0.86
VT Menu 9 06.xls
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ATTACHMENT G
Commissary Menu
~
8/25/2006
iI
.1 •..........
$0.45
T
1197
Knife, Fork & Spoon
$0.36
T
1140
Insulated Mug 220z
$3.63
T
T
1408
Weight Lifting Gloves Lg
$12.72
T
$0.19
T
1409
Weight Lifting Gloves XLg
$12.72
T
T
1219
Sony Walkman Radio
$29.24
T
1157
High Quality Headphones
$8.76
T
605
Writing Paper Pad
$0.90
203
Plain Envelopes
$0.11
1407
Cottonelle Toilet Paper
$3.71
1035
9 X 12 Envelope
T
1359
Colored Pencils 12 pk
$2.00
206
Stamp (I)
$0.39
1033
Pencil W/Eraser
$0.19
T
1028
AAA Batteries (2)
$2.35
T
1034
Clear Pen
$0.36
T
1029
AA Batteries (2)
$2.12
T
1149
Spoon
$0.12
T
1030
C Batteries (2)
$3.40
T
1137
220z. Tumbler
$1.64
T
1031
D Batteries (2)
$3.51
T
1138
Coffee Cup 120z.
$1.29
T
1151
Bowlw/Lid
$1.10
T
1699
Wind-up Clear Alarm Clock
$16.87
T
1139
Ultra All Laundry Detergent 20z
$0.79
T
1410
Container Set 2.5, 5,8 oz
$8.90
T
_F>i'.'Y';;_
401
Playing Cards
$2.42
T
146
Soap Dish
$0.45
T
310
Socks (I pair)
$1.35
1169
ThermalTop2XL
$6.48
1150
Handerkerchief
$0.98
1172
$6.48
202
Face Cloth
$0.48
1173
Thennal Bottom Large
Thermal Bottom XL
1158
Towel Small 20X40
$2.71
1174
Thermal Bottom XXL
$6.48
1154
Towel Large 24X48
$5.95
1170
Thermal Top XXXL
$7.56
1159
T-Sbirt Small
$3.23
1175
Thermal Bottom XXXL
$7.56
313
T-Shirt Medium
$3.23
1171
Briefs3XL
$4.32
306
T-Sbirt Large
$3.23
1176
Blue Gym Shorts Medium
$6.48
307
T-Shirt XL
$3.23
1177
Blue Gym Shorts Large
$6.48
1160
T-Shirt2XL
$3.77
1178
Blue Gym Shorts XL
$6.48
1161
T-Shirt4XL
$7.56
1179
Blue Gym Shorts XXL
$6.48
1162
Briefs (I pair) Medium
$2.69
308
Shower Shoes (medium)
$1.32
1163
BriefS (1 pair) Large
$2.69
309
Shower Shoes (large)
$1.32
1164
Briefs (1 pair) XL
$3.77
314
Shower Shoes (XL)
$1.32
1165
Briefs (l pair) XXL
$3.89
1187
Canvas Low-Top 7
$16.00
303
Boxer Shorts Medium
$3.89
1188
Canvas Low-Top 8
$16.00
304
Boxer Shorts Large
$3.89
1189
Canvas Low-Top 9
$16.00
305
Boxer Shorts XL
$3.89
1190
Canvas Low-Top 10
$16.00
1166
Boxer Shorts 2XL
$4.32
1191
Canvas Low-Top II
$16.00
1167
Thermal Top Large
$6.48
1192
Canvas Low-Top 12
$16.00
1168
Thermal Top XL
$6.48
1193
Canvas Low-Top 13
$16.00
1618
Sweat Shirt Gray Large
$14.50
1621
Sweat Pants Gray Large
$14.50
1619
Sweat Shirt Gray X Large
$15.75
1622
1620
Sweat Shirt Gray XX Large
$17.25
1623
Sweat Pants Gray X Large
Sweat Pants Gray XX Large
$17.25
1624
Knit Hat "Orange"
IliiQI:e._
VT Menu 9 06.xls
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$6.48
$15.75
$2.50
ATIACHMENT G
8/25/2006
Commissary Menu
1005
1094
1208
1425
1427
1428
1243
1244
1247
1250
1248
1217
1252
1258
1259
1260
1261
1099
1204
1096
1097
1098
1206
1207
1218
1680
157
1385
1731
$2.19
$4.14
$4.49
$8.40
$3.55
$0.50
$3.54
$3.54
$5.31
$3.54
$3.96
$3.96
$2.00
$2.00
$2.00
$2.96
$2.96
$2.00
$2.00
$2.00
$2.00
$2.00
$3.87
$3.87
$2.16
$3.54
$12.61
$4.00
$3.54
T
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VT Menu 9 06.xls
F~lnl~~
ATTACHMENT H
Inmate Telephone System Upgrade' Time-Line
10
ITask Name
IState of VT DOC CPE Implementation
Duration
-·--k-------·
1
--'-:r-'-l,
Finish
Start
80 days
Man 8114106
76 days ,
Man 8114106
I'
Pre-lmplementatlon
Man 11127106
i
--,_.~--",._.J,
3'
"4 ··1
I
--'---5-- 1
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,
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Planning
Man 8/14/06
5 days,
Fri 8118/06
Integration Development I Testing
i'
h
,
i
30 days'
Man 8/21106
. 10 days !
Moi111113/06
Fi\11/24/061 '
Mon 8121106
I
Mon 11/27106 L
Fri 9/29/06
i
i"
CPECollflguiatioll iDelivery
I
71 days i
Canteen Enhancementa
i
I'
!
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Disallow users to change setting for "Print Check Numbe~'
16 days:
Man 8/21/06
Man 9111/061'
--'f·-l
Automated Release Procedures Integration with PCS
16 days!
Man 8/21106
Man 9111106
--g---!
importfiiesfrom-bank"
!I
I'
,................
26 days,
..-- "
,
-
Tue 9112/06
.-..-
!I
...!
Tue 10/17/06 !'
I!:':,::L,!';,,:::/
AbRlt:y to import Payroiiinformatiollfrom astandiifdEXceispreadstieet .
26diiys '
Tua9h2l0il:
Tue1oM'j06
r:;:;:rr-:::']
lock Box feature
26 days :
Tue 9/12/06
Tue 10/17/06
I:::'::::': .'I
12
Export Report Data to Excel
26 days,
Tue 9/12/06
Tue 10/17/06
13
Ability to view SDS Invoice numbers in Canteen Manager
5 days
Tue 10/17106
oMon 10/23/06
-14-'
AlloW users to create multiple credits for the same invoice
5 days,
Tue 10/17/06
Mon 10/23/06
·······-'5·······
Modiry Debt colieCtion process to COIlecfXXo/c, oflotllldaposiiS topaYdebt
11 days; Mon 1b123/06
MOil 11/i1/oil
Property module enhancements
11 days
10---j
-lT~
1
iii!
-_ ....-...j
17
.
"6
15 days,
RestriCtions antianeedlo handlesdietlUY restrictions
15 days:
1
Man 1116/06 i
!
, ",.. - , ,.1
Mon 11/27/06 !'
Tue 11/7/06
,
Man 11/27/06 j
Thu 11130/06
Split
Summary
•
...
...
Extemal Milestone •
Progress
Project Summary
•
•
Deadline
Task
[---~.:'. ."-'"~l
Milestone
Page 1
D
Cd
Tue 11/7/06
4 days; Mon 11127106,
Equipment Installation
Project: VT DOC Project Plan Overvle
Date: Wed 8123/06
-b
~,
Mon 10/23/06
____
Create a setting to not allow credit entry for items older than X days
-111---<
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o
Extemal Tasks
_
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•
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10
I
---20ri
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--22-1
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4 days
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r
I
Mon 11127106:
Thu 11130106
Mon 11/27/06
Mon 11/27/06!_
Site Preparation / Cabling· PCS
Mon 11/27/06
Mon 11/27/06 i
Equipment Installation· pcs / AGM 1 CNS
Mon 11127106
Mon 11127i061
SystemTesting~pcsi AGM ...
Man 111i7'/66 : Mon11/27'661
Customer Training· PCS
Mon 11/27/06 i Mon 11/27/06
Chittenden
..
1
24
i
-~
!
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2e!,
Site Cutover
o hrs:
Mon 11/27i06:
Mon 11/27/06
Tue 11/28/06
Tue 11/28/06
i,
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!i
I:
Swanton
27
pcs
28
Site PreparationTCabiing~
29
Equipment Iristallatian~pcsIAGM ICNS
i
r
Tue 11/28/06 . Tue11 /28/061
I!
Tue1112iiJri6T
TueHii8/oli
l_
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30
System Testing· PCS / AGM
2hrs
Tue 11128/06
Tue 11/26/06
31
Customer Training - PCS
2hrs
Tue 11/28/061
Tue 11/28/06
32
Site Cutover
Ohrs
rue 11/28/06 !
Tue 11128/06
!'
i
;
---~:
'-34'
35
1 day
Wed 11/29/06
Site Preparation TCabling ~pcs
illfS
wedHJi9ioil
Weir11129/0li!,
Equipment Installation· PCS 1 AGM / CNS
2hrs
Wed 11/29/06
Wed 11129/06 i
_
3e -,
Systemiestiiig .pcSTAGM
2hrs
wed 11i29J06'
31'
Customer Training - pcs
2hrs
Wed 11/29/06
Site Cutover
Ohrs
Wed 11/29/06
j
38-:
Task
Project: VT DOC Project Plan Overvie'
Date: Wed 8/23/06
~
:z..
Ii-
I
Wed 11/29/06 i
Newport
In
Milestone
•.....----- .....
.....
Split
Summary
Progress
Project Summary
.....---------
Page 2
I·
I!
,I:
:::::1r
1
Wed 11/29/06
Extemal Tasks
Extemal M~estone •
Deadline
''
I
.
IIIIJl
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•
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1
1
1. ,
1/29 :
10
Finish
Duration
!Task Name
i
,-,-,-+----------~-'--"
39
i
Sl Johnsbury
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40
!
41-1i
,42"
!
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Site Preparation 1 Cablin9 - PCS
2hrs'
Equipment Installation - pcs / AGM / CNS
Thu 11/30/06
System Testing - pcs I AGM
Thu 11/30/06
Customer Training -PCS
Thl.l
Site Cutover
Thu 11/30/06
_.__ ~
l-
Mon 11/27/06 :
Team 2· South
1
46-'-'
-47""--1
;
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I
-49-1
Mon 11/27/06 !
Mon 11/27/06
Waterbury
Site Preparation I Cabling .PCS
Man
Equipment Installation ~pcs IAGM I
cNs
11/27/06
.
~
... _._. ,._ _" ___._ ..1
Mon 11/27/06 !'
i
"Mon11/iil06[ Man
11/27/06
System Testing - pcs I AGM
2 hrs
Mon 11/27/06
Mon 11/27/06
50
Customer Training - pcs
2hrs
Mon 11/27/06
Mon 11/27/061
51
Site Cutover
o hrs
Mon 11127106
Mon 11/27/06
1 day
Tue 11/28/06
Tue 11/28/06
Site Preparationicatiiing ~PCS
2hrs
1'l.le11/28/06
tue11/28/06
Equipment Installation - PCS 1AGM 1 CNS
2 hrs
Tue 11/28/06
Tue 11/28/06
55
System Testing -pcs 1AGM
2hrS
1'l.le11i28106
56
Customer Training - pcs
2hrs
Tue 11128/06
Site Cutover
Ohrs
Tue 11128/06\
5 21
53
.....__··_··-1
54
'
"---s'7-<
Windsor
1i;
Split
Summary
•
•
•
External MOestone •
Progress
Project Summary
•
•
Deadline
Task
Project: VT DOC ProjeCt Plan Overvie'
Date: Wed 8/23/06
~~,
Thl.l11 130/061 i
11/30/06
i
I
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[
Thu 11130/06
r--~--------I
Milestone
Page 3
External Tasks
{7
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1;
.111130'
ID
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____.l.
: Task Name
I
-_._,...-j---_._--_.--------i
58
Springfield
Duration
Start
Finish
Uflug '06
iday
Wed 11/29/06
Site Preparation I Cabling - PCS
2 hrs
Wed 11/29/06 i Wed 11129/06 I:
I
60--j
Equipment Installation - PCS I AGM / CNS
2 hrs: Wed 11129/06
Wed 11129/061'
61!
System Testing - PCS / AGM
2 hrs' Wed 11/29/06
Wed 11129/061,
62 -:
.Customer Trainirig .pes
2hrs
Wed 11129ioe, Wed 11i29ioej ,
63
Site Cutover
o hrs
Wed 11/29/06
i
59
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Wed 11/29/06'
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.
Rutland
1 day
Site Preparation / Cabling - PCS
66
Equipmentlnstailation.
pes iAGMiCNS
Thu 11/30/061'
2 hrs '
Thu 11/30/06 '
Thu 11130/061'
2hrs
Thu
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11/30i06
"Thu11i30/0611
.Thu11 i30ioe
ThuHi3o;oel'
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67
System Testirig-pcsiAGM
. _.:
68
Customer Training - PCS
2 hrs
Thu 11130/06
Thu 11/30/0611
69
Site Cutover
o hrs
Thu 11/30/06
Thu 11/30/06l
1 day,
Frl1211/06
Fri 1211/061'
System Testing - PCS I AGM
4hrs
Fri 1211106
Fri 12111061
CllstomerTrairiirig - Refresher
4hrs
Fri
1211]06
F,11211iOel,
I
i
-71-i
72
73
Post-Installation
"
I'i
I
Acceptance
Fri 1211/06
I
Fri 1211106
r
L
Task
Project: VT DOC Project Plan Overvie'
Date: Wed 8/23/06
~I
~:;;.>
J
C-.-.. ---=:==1
Milestone
Split
Summary
Progress
Project Summary
1017:
.'"
i1
11
!
1/29
1
1
[
1
./11/30
•
i
. 1211
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•
...---
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Extemal Milestone •
..
....
Deadline
Extemal Tasks
.
I'
Thu 11/30/06
2 Iirs:
J .De~Q§.~
i815~29!512192613
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70
1,~!l:g~.,-JQ,ct '06. - ~OV'06
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{}
Page 4
i
ATTACHMENT I
Inmate Telephone Rate Chart
$1.40
$1.40
$3.25
$3.95
$0.07
$0.23
$0.50
$0.89
